Admin Officer – Executive PA
Our Client an international company with offices in the City of London are looking to recruit an Admin Officer
* Provide professional and good secretarial support and personal assistance to Chief Representative of the Company.
* Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks.
Key Responsibilities
The Administrative Assistant is required to assist/support the following:
* Arranging meetings and managing the diary for senior management (SM).
* Organising business and personal trips for SM both within and outside the UK.
* Meeting and greeting high profile customers and guests of SM.
* Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM.
* Organising lunches, dinners, parties and receptions.
* Responsible for booking golf club memberships, record log, bookings, fees and expenses.
* Dealing with customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required.
* Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK.
* Advising on, assisting in choosing and booking restaurants and other venues for functions.
* Acting as an intermediary between members of staff, customers and SM>
* Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc.
* Dealing with Car lease and Chauffeur company.
* Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required.
PERSON SPECIFICATION
Skills / Knowledge
* A bright professional, with a flexible approach
* Well-organized with the ability to use their initiative>
* High levels of literacy and numeracy
* Good communication skills in English.
* A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail
Open minded, respectful and team worker
The Client is based in St Pauls London.
This is a 3 days in the office position.
The salary for this role is circa £40K plus overtime.
Do send your CV to us in Word format along with your salary and notice period.
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