Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer ? Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. ? Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities: The Administrative Assistant is required to assist/support the following: ? Arranging meetings and managing the diary for senior management (SM). ? Organising business and personal trips for SM both within and outside the UK. ? Meeting and greeting high profile customers and guests of SM. ? Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. ? Organising lunches, dinners, parties and receptions. ? Responsible for booking golf club memberships, record log, bookings, fees and expenses. ? Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. ? Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Companyin the UK. ? Advising on, assisting in choosing and booking restaurants and other venues for functions. ? Acting as an intermediary between members of staff, customers and SM. ? Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. ? Dealing with Car lease and Chauffeur company. ? Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge: ? A bright professional, with a flexible approach ? Well-organized with the ability to use their initiative ? High levels of literacy and numeracy ? Good communication skills in English. ? A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.