Facilities Coordinator
Cambridge- Office Based
Up to £30,000 per annum.
In this pivotal role, you'll provide both administrative and operational assistance, helping to maintain an efficient, welcoming, and well-supported workplace environment. The role involves coordination with internal teams and external service providers to ensure the day-to-day smooth running of all facilities functions.
Key Responsibilities
Serve as the first point of contact at the reception desk for all visitors and contractors
Act as a liaison for internal facilities support and external service partners
Coordinate maintenance responses and building services as required
Oversee internal service requests including repairs, and work space changes
Manage mail room operations, incoming/outgoing post, and courier logistics
Work with IT to coordinate equipment deliveries, particularly for new starters as part of there on boarding
Assist with employee travel logistics as needed
Manage and coordinate meeting room bookings, including room preparation and catering
Reconcile expenses including monthly card statements
Ensure workplace stock levels are maintained, including general supplies and equipment
Oversee health and safety compliance (including risk assessments, training, and certifications)
Assist in coordinating company-wide events and team re-locations
Provide ongoing administrative support across the team
Experience:
Experience in facilities, office management, or a customer-focused support role
Strong communication skills and a hands-on approach to problem-solving
Familiarity with health and safety practices
Ability to work independently and collaboratively
Proficient in Microsoft Office, workplace CRM systems and room booking software systems
Strong organisational skills
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