Job overview
Toprovideahighquality,supportive,secretarialandadministration servicetothe Headof Service, and senior management team, for Children and Young People’s Integrated Therapies(CYPIT).Toworkindependentlyandbeaccountablefororganising /prioritising their own workload to ensure deadlines are achieved.
The CYPIT Administrator will work in collaboration with clinical and non-clinical team membersandhaveresponsibilityformanagingtheadministrativeprocessestosupportthe function of the CYPIT service and the service leads. This varies from diary management, minute taking for internal and external meetings, distributing information to CYP teams to ordering clinical and non-clinical supplies.
Aspartof therole,youwillworkwithin adedicated areatofacilitatethesmoothrunningofthe service; ensuring that co-ordinated and streamlined administrative processes revolve around the Head of Service and senior management team.
Main duties of the job
KeyAreasofResponsibility
·Preparingagendasand minutesformeetings andsendingthese out ina timely manner.
·Arrangingface-to-faceorMSTeamsmeetingsasrequested andsendingout electronic invites.
·E-ProcorderingforCYPtherapyteamsasrequired –generalstationeryandsupplies, room bookings, removals, office and medical equipment, external training courses, printed forms, etc.
·Maintainingarecordofordersforfinance purposes.
·Annualleavecalculationsfornewstaffandcalculationsforleaversduringtheyear.
·Bookingin-housetrainingsessions– bookingvenues,takingthebookingsfromstaff, and liaising with trainers.
·DealingwithqueriesfromstaffandoccasionallyfromoutsidetheTrust.
·PrintingofRiOnoteswhenrequestedbythemedicalrecordsdepartment.
Working for our organisation
Why colleagues think we are
What does Buckinghamshire Healthcare NHS Trust offer you?
As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.
What do we stand for?
Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.
We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.
We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Person specification
Education
Essential criteria
1. GCSE Grade C or above / equivalent in English language and Maths
2. A levels / NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
Desirable criteria
3. Previous experience working within Children and Young People, and Competence in using NHS clinical systems
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
Employer certification / accreditation badges