Executive Assistant to the Operations Director – A1PM Services
A1PM Services is seeking an organised, proactive, and dependable Executive Assistant to support the Operations Director across a wide range of administrative, operational, and project-based tasks. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes full ownership of their work with professionalism and integrity.
Key Responsibilities
* Provide day-to-day administrative support to the Operations Director
* Manage calendars, schedule meetings, and coordinate appointments
* Draft emails, reports, minutes, and internal documents to a high standard
* Assist with task tracking, project coordination, and follow-up actions
* Support communication between departments, partners, and external stakeholders
* Organise files, documents, and digital systems
* Handle sensitive information with strict confidentiality
* Prepare meeting packs, briefing notes, and presentation materials
* Assist in operational planning, logistics, and event coordination
* Carry out ad-hoc administrative and operational tasks as required
Requirements
* Proven experience in an administrative, PA, or executive assistant role
* Experience working in a non-profit, faith-based, or community organisation (essential)
* Strong organisational and time-management skills
* Excellent written and verbal communication
* High level of attention to detail
* Ability to prioritise tasks and work independently
* Professional, reliable, and adaptable working style
* Competence with Microsoft Office and digital workflow tools
* Ability to work discreetly with confidential information
* A proactive mindset with a willingness to learn and improve processes
What We Offer
* Opportunity to work closely with senior leadership
* Exposure to operations, project management, and organisational development
* A supportive, mission-driven working environment
* Flexible working arrangements (discussed at interview)
* Meaningful work that contributes to community impact
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Strategic Management Services
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