Buyers Administration Assistant - Entry Level (Jewellery)
Whitechapel Rd, London E1 1EW, UK Req #2571
21 July 2025
We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK.
By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.
The Role:
Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must-have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast-paced and exciting & every day is unique.
We are looking for a Buyers Admin Assistant to join our Accessories team, focusing on our Jewellery range.
WHAT'S IN IT FOR YOU:
* 40% staff discount plus friends & family discounts throughout the year
* Access to our reward platform for external discounts and offers
* Virtual GP access for you and your children – speak to a doctor at your convenience
* All employees are covered by our life assurance policy from day one
* Extra leave with our buy more holiday scheme
* Celebrate YOU! Enjoy an extra paid day off on your birthday each year
* Enhanced maternity, paternity, and adoption leave, plus shared parental leave
* Interest-free season ticket loans to help with commuting costs
* Cycle2Work scheme to promote eco-friendly commuting
* Partnership with Retail Trust and Fashion & Textile Children's Trust
What you’ll be doing:
Planning:
* Understanding strategy at Group and Department level
* Aligning with Brand Vision
* Managing daily/weekly tasks per Ways Of Working (WOW)
* Preparing for Departmental Meetings
* Supporting the Buying team with data entry into planning tools
Buying:
* Adhering to the Critical Path to meet deadlines
* Handling issues with orders internally and externally
* Finding solutions proactively
* Coordinating barcode processes
* Maintaining purchase orders in relevant systems
* Managing supplier slippage
* Processing order amendments as directed
* Supporting team updates on commitments
Sample Management:
* Labeling, logging, organizing, and filing samples
* Preparing samples for meetings
* Maintaining the department's range and samples
* Driving press sample processes to maximize departmental offerings
* Ensuring timely receipt of production samples for online pre-shoots
* Updating sample imagery
* Preparing samples for partner meetings
Trading:
* Understanding trade reports and decisions
* Knowing the New Look Customer
* Using Customer Insight and Market Share data
* Contributing to trend and competitor analysis
* Monitoring competitors’ product ranges
* Reporting on store visits and competitor shops
Who you are:
Technical Knowledge & Experience:
* Understanding of fashion trends and high street knowledge
* Accuracy and attention to detail
* Passion for Product
* Experience in Fashion/Retail or as a Buying Admin Assistant
Why New Look?
We care about you and the planet and believe fashion should be a force for positive change. We celebrate inclusion and diversity, pride ourselves on an inclusive culture, and support your development with training opportunities. We offer flexible working arrangements to suit your needs.
Please ensure your CV is in simple format (e.g., Microsoft Word) when applying to facilitate smooth processing.
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