Job Description
About Us
SecureFlag is a fast-growing London-based startup with a mission to improve application security training for developers. We have created an innovative platform for developers to learn, practice, and learn modern secure coding practices through real-world exercises.
Our objective is to offer highly immersive, intuitive training so attuned to the developer’s individual needs that the overall experience is engaging and enjoyable and, as a result, directly helpful and immediately applicable to their everyday job.
Role Summary
We are seeking a highly organised and dynamic individual to support our Operations team. This role is a unique blend of responsibilities typically associated with a Team Personal Assistant, HR Coordinator, and Office Manager. The ideal candidate will be a proactive problem-solver who enjoys working in a fast-paced environment and is adept at managing multiple tasks efficiently.
* Permanent, full-time with 2-3 days a week in-office (London: Aldgate East).
* Salary: 32k£ pa.
* Medical Insurance
* Training Budget
Key ResponsibilitiesTeam Personal Assistant
* Organise comprehensive travel arrangements for the team, including accommodations, transportation, and travel insurance.
* Schedule and book restaurants for customer meetings.
* Procure office and computer equipment as needed.
* Coordinate and purchase training programs for team development.
* Plan and execute team events, such as the Winter Holiday Party.
* Manage expenses associated with virtual cards, ensuring accurate and timely reconciliations.
Human Resources Support
* Facilitate the onboarding and off-boarding processes for employees, ensuring a smooth transition.
* Oversee background checks and verify the right to work for new hires.
* Coordinate with the agency for Employee Skilled Worker Visa Sponsorship.
* Generate monthly reports detailing compulsory training completion and holiday usage.
* Maintain up-to-date employee records and documentation.
* Strengthen company culture using Slack to regularly acknowledge and appreciate employees' contributions and milestones (e.g. birthday wishes, kudos ).
Office Management
* Manage the inventory of giveaways for trade shows and coordinate the preparation and shipping of these items to Sales representatives, including handling Customs' declarations (when applicable).
* Regularly check the company mailbox and manage incoming and outgoing mail.
* Maintain relationships with building management, internet providers, and cleaning companies.
* Oversee the procurement and maintenance of office furniture.
* Ensure the office is well-stocked with essentials like coffee and other refreshments.
* Maintain meeting room equipment, ensuring devices like mice and keyboards are always charged and ready for use.
Qualifications and Skills
* Proven experience in administrative support, office management, or a similar role, preferably within a tech environment.
* Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
* Strong communication and interpersonal skills, capable of building relationships with team members, vendors, and external partners.
* Proficient in office software (e.g., Microsoft Office Suite, Slack) and comfortable learning new technologies as needed.
* Detail-oriented with a proactive approach to problem-solving.
* Familiarity with HR processes, including onboarding/off-boarding and employee record management, is highly desirable.
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