Job Description We’re looking for an Administrative Assistant to join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and People & Talent team to deliver administrative support to wider executive members, as well as a frictionless office and new starter experience in the UK. We are looking for someone flexible who is adept at operating both virtually and within the physical office environment. A bit about the team and what you'll deliver You will be a part of the People & Talent team, who are responsible for the total employee experience. Reporting to our EA & Office Manager we are looking for a customer-focused Administrative Assistant who can easily integrate themselves to the business and team interactions. As an Administrative Assistant, you will: Provide administrative support to ensure efficient operation of the office(s) - Winnersh/Cambridge Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies Monitor and maintain office equipment Liaise with our courier DHL to book and check the status of deliveries Deal with customer queries and enquiries Carry out clerical duties such as filing, typing, copying, binding, scanning etc Assist the EA/Office Manager with UK get-together coordination, general travel/accommodation for wider executive team, bookings/queries Provide ad hoc administrative support to the COO, CFO and wider executive team Complete expense returns on behalf COO/CFO, as directed/required Arrange and coordinate meetings, conferences etc Co-ordinate, as directed by the People & Talent Acquisition Partner and Head of People & Talent; Charitable, volunteering and team events Onboarding and offboarding processes for new and departing employees; including but not limited to onboarding guides, communications, ensuring all first day actions completed, HRIS updates etc. Maintain and update employee records in HR systems, ensuring compliance with company policies and legal requirements. Who you are… As an Administrative Assistant you will be: Creative and energetic in your desire to create an awesome physical and virtual office vibe Hugely optimistic Able to handle sensitive information in a confidential manner Exceptionally organised with brilliant follow-through A natural self-starter and solid communicator, unafraid to pick up the phone, Teams or slack Able to thrive in a dynamic, constantly evolving, small team environment Jedi-like anticipation – you are already 10 steps ahead Outcome focussed Rigorous in the pursuit of accuracy Prepared to invest whatever effort is required to get the job done (including travel) Able to build trusted relationships with the team and clients What makes you, you As an Administrative Assistant you will have the following: Experience Experience within recruitment and HR administration and HRIS/ATS - IRIS and SmartRecruiters a bonus Demonstrable experience of both virtual and physical office environments Proven experience as an administrative assistant or in a similar role Preferred experience within a Technology company Experience with virtual office tools such as, teams, slack, trello etc Experience of supporting executive teams Knowledge: Health & Safety; General H&S, fire, first aid, risk assessments etc Global travel management Physical office management Virtual office approaches Skills: Excellent time management skills Multi-tasking and prioritisation Intermediate to advanced MS office skills Strong verbal and written communication skills, and ability to speak effectively to any audience Exceptional eye for detail