Facilities | Admin | Scheduling | Immediate start | Warrington | £13.27phr + holiday pay
We are seeking a highly organised and proactive Facilities Coordinator to oversee the effective operation of the site’s CAFM system and support the Facilities Management team. The ideal candidate will be a confident communicator with strong planning skills, able to manage both planned and reactive workflows in a fast‑paced environment.
Helpdesk
- Respond promptly and professionally to incoming calls and emails from the business. - Log, prioritise, and assign reactive tasks, ensuring the correct engineer or supplier is allocated. - Maintain clear communication with end users throughout the lifecycle of reactive jobs, keeping them informed of progress and expected completion times.
Planning & Scheduling
- Plan and schedule PPM tasks for the engineering team and external partners, ensuring resources are effectively coordinated. - Work closely with the Lead Engineer and RFM Manager on a daily/weekly basis to ensure service levels, performance, and operational standards are consistently met.
Supplier & Subcontractor Coordination
- Liaise with subcontractors as required, reviewing performance and providing feedback through the appropriate internal systems. - Obtain supplier quotations and upload them onto the internal system for client approval, ensuring accuracy and commercial awareness.
Communication & Relationship Management
- Build and maintain strong working relationships with internal stakeholders, engineering teams, subcontractors, and the client. - Ensure all communications are clear, timely, and aligned with company standards.
Skills & Experience Required
- Experience using a CAFM system (e.g., Concept, Maximo, Planon, CAFM Explorer, etc.) - Strong organisational and scheduling skills. - Excellent verbal and written communication abilities. - Customer-focused, with the ability to manage expectations professionally. - Ability to work under pressure and prioritise workload effectively. - Previous experience in Facilities Management or a similar support role is desirable. - Proficient in Microsoft Office tools (Outlook, Excel, Word).
Personal Attributes
- Proactive and solution‑oriented - Strong attention to detail - Able to build rapport at all levels - Confident in multitasking and meeting deadlines - Team‑focused with a collaborative approach
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. # 4751165