Gi Group Staffing Solutions Ltd, working on behalf of their market leading renewable energy client are recruiting for a Management Assistant. This role is expected to last for at least 5 months & to start asap. You will be expected to work part remotely & partly from our client's office in central London. In light of this, the type of candidate that we require is someone who feels very comfortable working proactively and independently.
As a dynamic and motivated Management Assistant (MA), you will be working closely with Heads of the different functions.
You will organise and take responsibility for scheduling, prioritising, and effectively managing the needs of the Directors and Heads of the different business functions including Strategy and Asset Management, assisting in the coordination of processes and people, and ensure that our leaders have exactly what they need to optimally fulfil their role.
As an important member of the team, you'll make decisions and provide advice based on your familiarity with the business and what your function needs. You will manage priorities while arranging and coordinating business trips, scheduling meetings, keeping an eye on timing and costs, supporting wider teams where needed and effortlessly keep up with the fast pace of the functional teams. You will also lead and work with other colleagues on projects and initiatives required by the business, typically around business improvement.
As the functional MA, you will also have oversight of the invoicing process carried out by the functions.
Truly smart, team-oriented people will comprise the teams that surround you. MAs actively participate in office life, are proactive, flexible and willing to help fellow team members, and collaborate across functions.
Key Responsibilities / Duties
· Provide varied administrative support to help your Director/Heads Of be as efficient & effective as possible
· Provide diary management.
· Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
· Prepare presentations and materials for meetings with customers, partners and other internal and external stakeholders
· Prepare documents for external and internal communications
· Prepare internal and external reporting packs for our business, deals and projects
· Event planning and organisation with stakeholders
· Support teams with specific projects that are deemed priorities for the department when needed, helping to increase efficiency and drive productivity
· Support onboarding coordination and induction plans for new starters
· Document management and control
· Support Director with and work with other Management Assistants on raising and processing purchase orders, invoice approvals and processing and general financial management, using SAP and DocuSign
Essential skills required:-
Relevant experience as a team administrator or similar, with broad responsibility
Have outstanding communication and teaming skills and are always competent and professional in dealing with clients and co-workers
Describe yourself as a coordination and improvisation talent, and you have an integrative personality and good conflict resolution skills
Strong motivation, flexibility, and commitment are as much a part of your character as absolute trustworthiness, discretion, and responsibility
Proficient in MS Office programs, especially Outlook and PowerPoint
Excellent written and communication language skills
Does it sound like you?
If you think you have the skills we're looking for, then we want to hear from you.