About the Role
Reporting to the Business Planning Manager, the Logistics Coordinator provides essential support across the UK passenger car operation team, ensuring the smooth coordination of vehicle supply, delivery processes, and retailer correspondence. The role supports data accuracy, operational execution, and effective communication between internal teams, retailer partners, and external suppliers.
Office based role (5 days a week), located in BYD's new state‑of‑the‑art modern offices in Uxbridge, Middlesex, West London. Applicants must ensure a manageable daily commute before applying.
Responsibilities
Planning, Allocation & Operational Support
* Support vehicle allocation activities, aligning stock (including aged inventory) to new retail and fleet orders.
* Assist in placing and monitoring vehicle factory orders against available stock to ensure fulfilment of customer requirements.
* Contribute to planning and forecasting activities, supporting implementation and follow‑up of operational plans.
* Work cross‑functionally to support effective vehicle inventory management across the business.
* Support HMRC compliance processes relating to import/export duties and customs requirements.
Logistics & Delivery Coordination
* Coordinate vehicle deliveries nationwide with logistics partners, ensuring efficient and timely dispatch.
* Support daily delivery operations, including monitoring vehicle arrivals and readiness.
* Monitor logistics data and update systems to reflect accurate, real‑time vehicle status.
Financial & Administrative Coordination
* Request and coordinate invoice generation with the Finance team for retailer and fleet customers.
* Support processing and reconciliation of logistics‑related supplier invoices, ensuring alignment with services delivered.
* Assist in resolving invoice discrepancies and tracking payment status with internal and external stakeholders.
Shared Inbox & Stakeholder Coordination
* Help manage the logistics shared inbox, ensuring timely and professional handling of queries.
* Prioritise, distribute, and elevate communications to maintain responsiveness and workflow efficiency.
* Work closely with internal departments and external partners to ensure best‑in‑class service delivery to retailer networks and customers.
Cross‑Functional & Administrative Support
* Provide general administrative support across operations, including data entry, document control, and reporting.
* Support wider team activities during peak periods, ensuring flexibility across planning and logistics functions.
Process Improvement & Systems Support
* Support process and system development initiatives, ensuring timely completion of assigned tasks.
* Identify opportunities to improve data accuracy, reporting efficiency, and operational workflows.
* Ensure all documentation and communication adhere to internal compliance standards.
Ideal Candidate Profile
* 2+ years of experience in automotive, preferably within a dealer group or fleet/rental or OEM background.
* Ability to handle and process/understand data.
* Strong organisational and coordination skills with the ability to manage multiple priorities.
* High attention to detail, particularly in data handling and reporting.
* Proficiency in Microsoft Excel; experience with planning, logistics, or DMS systems is advantageous.
* Strong communication skills, with the ability to collaborate effectively across teams.
* Only applications from individuals eligible to work in the UK will be accepted.
Benefits
* Competitive salary based on experience and qualification.
* 25 days annual holiday allowance plus bank holidays.
* Workplace pension, private healthcare, CBS car scheme.
* Team building events and employee learning opportunities.
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