Overview Of The Role
The Document Controller provides essential document control support to projects and operational teams. The role focuses on the accurate receipt, control, distribution, and maintenance of project and corporate documentation in line with established procedures, quality standards, and contractual requirements. This intermediate‑level role is suited to a Document Controller with solid experience who can work independently on assigned tasks and contribute reliably within a wider document control team.
Key Responsibilities
* Receive, register, distribute, and archive project documentation in accordance with Document Control procedures.
* Maintain document registers and metadata within the Document Management System (DMS).
* Ensure correct version control, naming conventions, and status codes are applied at all times.
* Manage incoming and outgoing correspondence, including transmittals, workflows, and acknowledgements.
* Support project teams by providing accurate and timely access to controlled documents.
* Liaise with internal stakeholders (engineering, commercial, project management, quality) regarding document queries.
* Assist with document handover, close‑out, and archiving activities.
* Carry out routine document audits and identify anomalies or non‑compliance.
* Escalate issues, errors, or risks to senior Document Control colleagues where appropriate.
* Support continuous improvement of document control processes and best practice.
Candidate Specification
Professional Experience
* Typically 2–5 years’ experience in a Document Control role within an engineering, construction, infrastructure, energy, or consultancy environment.
* Experience working on live projects with defined document control procedures and deadlines.
Autonomy & Judgement
* Able to work independently on day‑to‑day document control activities.
* Understands when to escalade issues beyond own authority.
* Applies procedures consistently with minimal supervision.
Knowledge & Understanding
* Good understanding of document lifecycles, revision control, and audit requirements.
* Awareness of ISO‑aligned quality management principles (e.g. ISO 9001).
* Understanding of contractual document numbering, transmittals, and status codes.
Document Control Systems & Software
* Common Data Environments (CDEs) such as: Aconex, Asite, Viewpoint for Projects (4Projects), Bentley ProjectWise, Autodesk Construction Cloud / BIM 360, SharePoint (structured libraries and metadata).
* Office & Supporting Tools: Microsoft Excel (document registers, trackers, basic formulas), Microsoft Outlook (workflow coordination, formal correspondence), Microsoft Word and PDF editing tools (e.g. Adobe Acrobat).
Desirable
* Experience with BIM‑enabled or design‑led environments.
UK Immigration
Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. We continue to welcome applications from candidates who are eligible for alternative immigration routes that do not require sponsorship.
Benefits
Financial Wellbeing
* We match employee pension contributions between 4.5% and 7%.
* Life assurance equal up to 4× your basic salary, with an option to increase the level of cover to 6× your salary.
* Our income protection scheme provides a financial benefit, as well as absence and return‑to‑work support due to long‑term illness or injury.
* Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
* Annual bonus schemes tied to financial success.
Employee Ownership
* No external investors – we share the financial success of the business with all colleagues.
* Employees have a stake and a voice in the business, with direct connection to success through personal and group performance bonuses.
* Career growth increases ownership stake.
* Opportunity to connect directly with senior leadership through formal channels.
Health and Wellbeing
* Private medical insurance for all UK colleagues.
* Health cash plan for everyday health costs and treatments.
* Access to Peppy, providing free support from menopause experts for all UK colleagues.
* Wellbeing support available through comprehensive programme, including for families.
* Flex salary to opt into a wide range of health benefits, many of which extend to family.
Lifestyle
* Minimum of 33–35 days holiday each year, inclusive of public holidays.
* Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
* Employee saving schemes and retailer discounts.
Enhanced Family and Carers Leave
* 26 weeks paid maternity and adoption leave, two weeks paid paternity/partner leave.
* Shared parental leave matches maternity leave (up to 24 weeks at full pay).
* Up to five additional days leave for significant caring responsibilities, two of which are paid.
Learning and Development
* Primary annual professional institution subscription.
* Opportunities to enhance technical and soft skills through mentoring and training.
Networks, Communities, and Social Outcomes
* Wide range of groups supporting LGBTQ+, gender, race and ethnicity, disability and parents/carers communities.
* Opportunities to make a difference within communities through social outcomes.
Location(s)
* Glasgow, GB
* Bristol, GB
* Cambridge, GB
* Birmingham, GB
* London, GB
* Southampton, GB
* Edinburgh, GB
* Newcastle Upon Tyne, GB
* Manchester, GB
* Liverpool, GB
* Leeds, GB
* Croydon, GB
* Reading, GB
Contract Type
Permanent
Work Pattern
Full Time
Discipline
Other
Job Ref
14726
Recruiter Contact
Aoife Cullen
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