Job Description
The company is seeking an Office and Finance Manager for their new headquarters near Aylesbury.
Location: Aylesbury
Salary: £35,000- £40,000 per annum + company pension
A pioneering startup is entering a key phase, with commercial-scale trials starting soon and new reactor equipment arriving within weeks. Plans are in place to launch a full-scale facility in the UK, followed by international expansion.
This is a unique opportunity to join the business at a transformative early stage.
The role
The office and finance manager will be the focal point for members of the team, helping with both administrative tasks and maintaining the basic financial records of the company as it grows. It would be helpful if the individual can take bookkeeping to preparing management accounts, but this is not essential as the CFO will guide and supervise the role.
At this stage of the company’s development, it is a case of:
Overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This includes responsibilities like:
* managing office supplies,
* coordinating with vendors,
* handling facilities issues,
* supporting staff with administrative task,
* assisting with travel arrangements,
* mail and shipping, onboarding of new staff,
* employee relations,
* raising purchase orders,
* keeping track of deliveries,
* arranging meetings,
* responding to phone calls and
* processing invoices as they come into the business.
* The role will also be responsible for preparing VAT returns and liaising with a payroll bureau for monthly pay runs, joiners and leavers.
The company currently uses Quickbooks as its accounting package, but it is intended to move this to Sage as it transitions its year end in June 2025. A further upgrade of a finance package will be needed when the company begins selling its product commercially (c12 months away).
Other Key responsibilities:
* Health and Safety: Ensuring the office environment meets health and safety regulations.
* Communication: Acting as a point of contact for internal and external communications.
* Problem-Solving: Identifying and resolving issues related to office operations and employee needs.
* Reporting: Preparing reports for senior management on office performance and other relevant data.
The individual
The successful applicant will be able to demonstrate a good attention to detail, be AAT or equivalent trained in basic accounting skills, have strong interpersonal skills and a willingness to tackle jobs as they arise. Prior experience of this type of role is desired.