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Job reference 327063
Fleet Administrator
Salary starting from£18,614 (Aged 16)or £25,721 (Aged 18+)with guaranteed increases provided in line with service length,22.5 days annual leave plus bank holidays, rising with service, and a company pension scheme with highly competitive contribution rates
Permanent, Full time
F&MS Swindon
Are you a detail-oriented and proactive administrator looking to support a busy operational team? We’re looking for a Fleet Services Administrator to join our Fleet and Maintenance Services function at Royal Mail. This role offers the opportunity to contribute to the smooth running of our workshop operations through essential administrative support.
About the Role
Reporting to the Workshop Manager, you’ll be responsible for a variety of administrative tasks that support both the manager and the wider team. You’ll help manage systems, coordinate communications, and ensure accurate data handling across multiple platforms, contributing to daily, weekly, and monthly operational targets.
Key Responsibilities:
* Provide full administrative support to the Workshop Manager and wider team.
* Manage SAP and PSP systems, including data input and reconciliation.
* Support diary management and email handling for the FSM.
* Maintain accurate records and filing systems (electronic and hard copy).
* Liaise with internal teams and external suppliers to resolve queries.
* Ensure strict compliance with Royal Mail’s health and safety procedures.
The role will be based at our Swindon site but you may be asked to travel to another site in the local cluster (approx. 3-4 days a month). Sites include Oxford and Gloucester.
About You
You’re a confident communicator with strong organisational skills and a flexible, team-oriented approach. You’re comfortable working independently within a structured framework and have a keen eye for detail.
What You’ll Bring:
* Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with M5, SAP, and PSP is desirable.
* Strong organisational and time management skills.
* Excellent communication skills, both written and verbal.
* Ability to work independently and as part of a team.
* Good numeracy and data analysis skills.
* Willingness to learn internal systems and processes, including finance and procurement procedures.
•Family friendly support - enhanced maternity pay, paternity leave, adoption leave and shared parental leave
•Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
•Supportive and generous company sick pay
•Your Wellbeing -you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
*Available only to perm employees
Next Steps
The next stage of the selection process will be a face to face interview consisting of competency based and role specific questions. We plan to hold interviews on w/c 4th July at Swindon.
Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people.
We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills we’d love to hear from you.
Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners.
We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/
Closing Date: 24th July. Please note, this advert may close early if the appropriate number of applications has been reached.
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