Finance Assistant
Department: Finance
Employment Type: Permanent - Full Time
Location: London
Compensation:£28,000 - £35,000 / year
Description
techUK Overview techUK is the trade association which brings together people, companies, and organisations to realise the positive outcomes of digital technology. With over 1100 members (the majority of which are SMEs) across the UK, techUK creates a network for innovation and collaboration across business, government and stakeholders to provide a better future for people, society, the economy and the planet. By providing expertise and insight, we support our members, partners, and stakeholders as they prepare the UK for what comes next in a constantly changing world.
Role Purpose As Finance Assistant, reporting into the Head of Finance, you will manage the escrow administration for techUK and assist the Finance Team in maintaining the accounts receivable and accounts payable ledgers.
Key Responsibilities
Escrow administration:
* Maintain accurate data on CRM and excel workbook pertaining to all escrow agreements including renewal dates, Escrow Manager, technical contact and Accounts contacts
* Send quotes for annual renewals
* Process escrow monthly renewals on CRM and prepare excel workbook for Finance
* Maintain source code update details on CRM
* Maintain novations for IP ownership changes
* Amend users per requests based on email terminations or Statutory declarations and update user lists for multiple user agreements and user group agreements
* Liaise with legal advisors for changes to new or existing agreements
* Lead annual ISO audit process
Accounts receivable:
* Raise and issue sales invoices and credit notes and upload on customer portals as required
* Posting daily cash and credit card receipts and reconcile
* Create and maintain customer accounts in Business Central, CRM and customer portals
* Complete new and existing membership forms
* Send fee quotes to existing members
* Assist with credit control
Accounts payable:
* Maintain accurate and efficient processing of accounts payable ledger including processing purchase orders, invoices, expenses, credit cards and reconciling supplier statements
* Create and maintain vendor accounts in Business Central including the creation and verification of supplier bank details
* Create fixed asset cards in Business Central
* Send reminders for purchase invoices, expenses and credit card approvals
* Request final VAT event invoices, reverse proforma invoices and send for approval
* Create and post BACS, one-off and faster vendor payments and send for approval
* Email remittance advices to vendors and employees
* Assist staff with Zetadocs expense and Business Central queries and troubleshooting
Other duties:
* Send documents via Adobe Sign as requested
* Complete weekly bank reconciliations
* Manage accounts and credit control mailboxes
* Promptly answer and resolve queries from our members, suppliers and internal teams
* Work with and provide cover for Accounts Assistant
* Other ad hoc duties as required
Skills, Knowledge and Expertise
Core Competencies
* Problem solving
* Communicating and influencing
* Developing and managing collaborative relationships
* Planning and organizing
* Quality results orientation
* Customer service orientation
* Decision-making
* Flexibility and adaptability
Essential Knowledge and Experience
* AAT qualified
* Excellent organisational skills
* Proven experience of working in a similar role
* Basic excel skills
Desired Knowledge and Experience
* Knowledge of Business Central accounting package
* Experience of both accounts receivable and accounts payable
Additional Information
This is a full time role based out of techUK’s London offices, however techUK operates a flexible working policy.
This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances.
The successful candidate must have permission to work in the UK prior to the commencement of employment.
The salary range for this role is £28,000-£35,000 per annum based upon experience plus discretionary bonus and comprehensive benefits.
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