York and Scarborough Teaching Hospitals NHS Foundation Trust – Administrative MDT Coordinator
The closing date is 11 June 2026.
We are seeking an individual to coordinate and support Cardiology multidisciplinary team (MDT) meetings. The role requires excellent typing, communication and organisational skills, a good knowledge of the Trust's Electronic Patient Record, and a demonstrated ability to work with personnel at all levels across the Trust.
Main Duties
* Coordinate and support Cardiology MDT meetings, including scheduling, preparation, room bookings and virtual set‑up.
* Accurately document MDT discussions, attendance, clinical decisions and agreed outcomes.
* Maintain and update MDT patient records, ensuring information is complete and accurate.
* Prepare and distribute MDT outcome reports to consultants, GPs and relevant stakeholders in a timely manner.
* Manage MDT patient lists, including adding, updating and removing patients in line with clinical requests.
* Liaise with consultants, clinical teams and tertiary centres to ensure all relevant patient information is available ahead of meetings.
* Organise and circulate meeting links, agendas and documentation via Microsoft Teams and Outlook.
* Act as a key point of contact for MDT coordination queries, ensuring professional communication with stakeholders.
* Ensure records and documentation are managed in line with Trust policies, confidentiality and information governance requirements.
* Support accurate data collection and contribute to service improvement, audit activity and MDT process efficiency.
* Work independently to prioritise workload and meet deadlines within a busy service.
* Provide general administrative support to the wider team when required.
About Us
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme with benefits on retirement and for dependants.
* 27 days holiday rising to 33 days (depending on NHS Trust service).
* A generous relocation package of up to 30% of salary (capped at £18k) for eligible positions.
* Paid and unpaid leave covering emergency and planned leave.
* Confidential advice and support on personal, work, family and relationship issues 24/7 via the Employee Assistance Programme.
* NHS Car Lease scheme and Cycle to Work scheme.
* Extensive learning and development opportunities.
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance.
Job Responsibilities
See attached job description for a full outline.
Applications may close early if a high number of candidates are received. We advise submitting your application at the earliest opportunity.
Working for the Trust
Our values—kind, open, and pursuing excellence—guide all our work. We aim to build a diverse workforce that reflects the communities we serve and welcome applications from everyone. We support flexible working from the start of employment where possible and encourage you to discuss any requirements with the recruiting manager.
We are a Gold Award holder of the Defence Employer Recognition Scheme, supporting Defence personnel and reservists.
Person Specification
Education, Qualifications and Training
* Educated to GCSE standard.
* Evidence of continuing professional development.
* Degree.
* AMSPAR Diploma.
Experience & Knowledge
* Minimum of two years secretarial/administrative experience.
* Experience producing and working with computer‑based systems to track and record outcomes and information.
* Good awareness of delivering high quality information.
* Relevant NHS or clinical setting experience handling data.
* Knowledge of hospital systems and patient administrative systems.
* Knowledge of audit procedures.
Skills & Attributes
* Advanced keyboard skills – proficient in Microsoft Office.
* Ability to prepare documents and spreadsheets using a computerised system.
* Excellent verbal and written communication skills and telephone manner.
* Ability to anticipate and resolve problems before they arise.
* Effective organisational skills.
* Ability to learn about clinical systems.
* Initiative and judgement in dealing with day‑to‑day issues and queries.
* Ability to understand and clarify detailed instructions.
Aptitude & Personal Qualities
* Used to working in a busy environment with conflicting demands.
* Professional, calm and efficient manner.
* Conscientious and hardworking.
* Ability to deal with sensitive information tactfully.
* Treating others with compassion, empathy and respect.
* Ability to network with internal and external colleagues.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission to the Disclosure and Barring Service to check for any previous criminal convictions.
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
£28,392 to £31,157 a year (pro rata for 18.75 hours).
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