Job Description
* Suffolk County Council – Endeavour House, Ipswich, Suffolk IP1 2BX - Hybrid
* £33,366 - £39,513 per annum (pro rata for part time)
* 37 hours per week - Flexible working options available
* Permanent
Introduction
Suffolk County Council is a modern, flexible, and forward-thinking organisation committed to evolving to meet the needs of our communities. We are seeking an Executive Personal Assistant to join our team, offering a dynamic work environment where your ideas are valued, potential nurtured, and your work makes a tangible difference. This role provides a unique opportunity to support the Children and Young People’s service, directly assisting the Director of Children Services in delivering impactful change to ensure all children and young people in Suffolk thrive.
Your Role and Responsibilities
Key responsibilities include:
1. Maintaining electronic diaries for the Director of Children Services and Cabinet Members.
2. Coordinating meetings, developing agendas, taking minutes, and managing governance through DCS-chaired meetings.
3. Handling complex enquiries on behalf of the DCS and Cabinet members, redirecting activities as needed.
4. Managing the DCS mailbox to ensure emails are actioned and tracked.
5. Collaborating with the Executive Assistant Hub and Personal Assistant Hub to provide seamless support to the DCS Office.
Required Skills and Qualifications
* Exceptional organisational skills to manage competing demands proactively.
* Strong planning skills for horizon scanning and balancing reactive and proactive tasks.
* Ability to work independently, prioritise, and manage conflicting deadlines in a pressurised environment.
* Understanding and monitoring of risks at corporate, programme, or project levels.
* Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
* Collaborative and flexible approach to team support.
Additional Information
For full requirements, please refer to the Job and Person Profile (docx). If you believe you can succeed in this role, apply even if you do not meet all criteria. We welcome diverse applications, especially from underrepresented groups, as highlighted in our Workforce Equality Report.
Contact and Application Process
For more information, contact Wendy Allen at 01473 260478 or wendy.allen@suffolk.gov.uk. To apply, read the Job and Person Profile, then click ‘Apply Now’ and upload a supporting statement addressing the specified questions, using the Supporting Statement template. Ensure your responses are no more than 400 words per question.
Application deadline: 1 June 2025, 11:30 pm.
Additional Notes
Suffolk County Council is committed to safeguarding children, young people, and vulnerable adults. DBS checks or police vetting are required for relevant posts.
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