Accounts Payable Associate
Job Posted: 6 October 2025
Job Updated: 6 October 2025
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Job Title Accounts Payable (AP) Associate
Function: Finance & Trading
Location: Alfreton/Hybrid
Contract type: Permanent
Salary: £25,650 with potential to rise to £28,500 over 3 years
Closing Date: Monday 20th October 2025
NHS Supply Chain currently has an opportunity for an Accounts Payable Associate to join our team during an exciting period of transformation, working to make it easier for the NHS to put patients first.
Working as part of the Financial Control and Transactional Services team, the Accounts Payable (AP) Associate is responsible for ensuring invoices are processed accurately and by internal policies, accounting standards, and VAT regulations. In addition, they will help to ensure the smooth running of AP operations, including supplier maintenance producing supplier statement reconciliations, and producing payment runs where necessary. The AP Associate will support the AP management team, as well as peers to ensure that the team delivers in all areas. This role requires a continuous improvement mindset to streamline processes and bring new procedures to the table, as well as excellent communication skills and stakeholder management.
Every day you will …
1. Actively manage supplier debt in accordance with agreed terms, policies and procedures.
2. Promptly resolve queries as to maintain continuation of supply & maximise the benefits available from prompt settlement discount.
3. Develop and maintain effective working relationships with suppliers and internal stakeholders.
4. Process, reconcile & pay supplier invoices in accordance with agreed standards.
5. Ensure the integrity of supplier accounts.
6. Provide accurate & timely information on the status of supplier accounts to inform business decisions, identify & escalate issues & manage supplier expectations.
7. Provide cover to other members of the team as & when required.
8. Maintain process & controls to ensure transactions are recorded accurately, timely & in accordance with agreed accounting standards.
9. Develop functional understanding of systems processes and controls to effectively perform role.
10. Develop commercial awareness and capability to proactively manage supplier relationships in accordance with agreed guidelines.
What can we offer you?
We want to reward you for your passion, enthusiasm, and hard work so we offer much more than a competitive salary:
11. Hybrid working opportunities, giving you the flexibility to work collaboratively in the office and remotely.
12. We recognise our employees’ hard work and contributions with annual bonus schemes, long service, and VIP colleagues awards.
13. 27 days holiday plus bank holidays, with the option to purchase an additional 5 days.
14. We are dedicated to your development, through in-house training, support, and access to external qualifications to maximise your potential.
15. A focus on your well-being offering 1 day of paid well-being leave and free access to the 24/7 Employee Assistance Programme
16. Generous pension scheme (with us contributing 12% when you contribute 6%)
17. Access to our Flexible Benefits Scheme, where you can choose from a variety of benefits such as Life Insurance, Critical Illness Cover, Income Protection, Health Cash Plan, Dental Insurance, and additional pension contributions that suit you.
18. 2 days of paid volunteering leave allowing you to give back to your community.
19. Access to many discounts from the Blue Light Card to NHS Discounts.