Great Western Hospitals NHS Foundation Trust
About
Our services
Great Western Hospitals NHS Foundation Trust has around 1.2 million patient contacts a year.
We provide healthcare to the people of Swindon and the surrounding areas, offering the latest treatments and care in hospital, in the local community and in people's own homes.
We provide a range of specialist services from the Great Western Hospital in Swindon, located just off junction 15 of the M4.
Our large and modern hospital has around 480 beds, numerous outpatient clinics, CT and MRI scanners, maternity services, an Intensive Care Unit, an Urgent Care Centre and a 24/7 Emergency Department.
We also support people to stay well and out of hospital, to manage long term conditions and provide care in local community facilities and in people's own homes across Swindon.
Our people
We have a team of 4,500 highly skilled, dedicated and compassionate staff working in the Great Western Hospital and within community healthcare facilities and people's homes across Swindon.
To find out more about joining the team please see Working for us .
Our management
As a foundation trust we are a membership organisation accountable to local people, patients, staff, members and governors.
We have 12,000 members living in our local communities who can have a say in how we provide our services.
Members' views are represented by a Council of Governors who can challenge the Trust Board on their decisions.
To find out more about the Trust Board please see Management structure .
We are always seeking to recruit new members - to find out more please see Members and Governors .
How we are regulated
We have more freedom to explore different ways of developing our services, but we are still closely inspected to make sure we meet rigorous NHS standards.
The independent regulators, NHS Improvement and the Care Quality Commission, regulate all foundation trusts to ensure that they meet the required national standards of quality, care and financial sustainability.
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Key details
Location
SiteGreat Western HospitalAddressMarlborough RoadTownSwindonPostcodeSN3 6BBMajor / Minor RegionWiltshire
Contract type & working pattern
ContractPermanentHoursPart time - 25 hours per week
Salary
Salary£24,071 - £25,674 per annum pro rataSalary periodYearlyGrade(NHS AfC: Band 3)
Specialty
Main areaUndergraduate medical education
Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.
Job Overview
To contribute to the provision of comprehensive and effective administration support with regard to the full range of education, training and development of undergraduate activities within the Trust and the day-to-day operation running of the Academy. This post is responsibility for the Oxford Undergraduate Medical Students years 1 6.
We teach students from Kings College London, University of Oxford and the University of Bristol as well as occasional elective students. Each university has a different curriculum and different methods of delivery of teaching. All students require basic clinical skills guidance in the workplace but not all undergraduate students require tutorials, seminars or lecture. Your role is to be acquainted with the needs of each student group and to ensure that they receive appropriate experience in your department
The blocks are designed to equip students with the skills to safely evaluate and manage patients and to prepare the students for their F1 posts. This builds on experience from previous years with an emphasis on the self-directed learning expected of students at this level.
The Undergraduate department is in the main Hospital building, which has excellent travel links (including good onsite parking), with many cities within easy range. The Trust is located on the edge of Swindon with access to a variety of outstanding areas to live which include both urban and village areas with short commutes to the site.
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* Work closely with Tutors, Trainers, Facilitators and others in providing full administrative support and co-ordination for all aspects in the organisation, delivery and evaluation of various courses, training, inductions and other events held in the Academy and on occasions externally.
* Liaise with student co-ordinators of Medical Schools, other Academies, Consultants, departments and General Practice and provide full organisational support, placements, inductions and administration for all Medical Student clinical attachments within the Trust. This involves carry out inductions to groups of students.
* Work closely with our Clinical Teaching Fellows (CTF), Unit Coordinator (UC) & Unit Tutors (UT) to organise, input, create and distribute student timetables in a timely manner.
* Deal with day-to-day queries from Students, CTF, UC, UT, Undergraduate Manager and Academy Medical Dean. Being aware of potential Pastoral Care issue should they arise and refer to CTF / Undergraduate Manager.
* General duties include ad-hoc reception cover, customer service, setting up rooms for teaching and tidying way, booking taxis and student transport, accommodation requests, distribution of bleeps, operating room booking system.
* Liaise, communicate and maintain effective working relationships with all organisations, training providers and users, internal and external, in the day-to-day business of the Academy.
Working for our organisation
Our STAR values Service, Teamwork, Ambition and Respect are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Detailed Job Description And Main Responsibilities
* The post holder has a general duty of care for their own health, safety and well-being and that of work colleagues, visitors and patients within the hospital, in addition to any specific risk management or clinical governance accountabilities associated with this post.
* To observe the rules, policies, procedures and standards of GWH together with all relevant statutory and professional obligations.
* To observe and maintain strict confidentiality of personal information relating to patients and staff.
* To be responsible, with management support, for their own personal development and to actively contribute to the development of colleagues.
Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Certificate of Sponsorship
Not all roles in the Trust are eligible for sponsorship.
Eligibility For This Role Requires
* Current right to work in the UK, subject to verification.
* Qualification of the eligibility sponsorship criteria
From 4 April 2024, UK immigration policy changes has increased minimum salary levels for skilled workers. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.
Candidates are responsible for covering the cost of their own DBS check if required: £21.50 for a Standard DBS check, recoverable from the first pay, or £49.50 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.
We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.
Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.
Applicant requirements
info The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Qualifications
Essential criteria
* NVQ Level III in Business Administration or equivalent
* GCSE or equivalent English (grade>4)
* GCSE or equivalent Maths (grade>4)
Desirable criteria
* EDCL or equivalent
Experience
Essential criteria
* Customer Service or related
* Excellent time management & organisational skills
* Excellent communications skills (written & verbal)
* Work effectively in partnership with others
Desirable criteria
* NHS background
Knowledge
Essential criteria
* Ability to work to deadlines
* Excellent telephone manner
* Competent in Microsoft Office
* Demonstrate professionalism
Desirable criteria
* Previous experience of working in a training environment
* Undertake Fire Warden training
Documents
* Undergraduate Administrator (, 176.4)PDFKB
* Recruitment Jobs Pack (, 1.1)PDFMB
Further details / informal visits contact
NameRoshan PrinterJob titleUndergraduate ManagerEmail address [email protected]Telephone number01793605913Additional information
Sharon McDonald
Deputy Manager
[email protected] #J-18808-Ljbffr