Job Title: Operations Administrator
Location: Bathgate, EH48
Looking for a career where your ambition meets real opportunity?
Join Persimmon Homes as an Operations Administrator
and step into a role where your success is celebrated, your growth supported, and your work truly matters.
Why Persimmon Homes?
We're one of the
UK's largest and most established
housebuilders — FTSE 100 listed, with 29 regional offices and thousands of quality homes built every year.
At Persimmon, we don't just build homes — we build careers. When you join us as an Operations Administrator, you'll benefit from:
Competitive salary
Bonus
5* housebuilder -
Be part of a company that consistently delivers quality homes and outstanding customer satisfaction
Healthcare
Life Cover & Contributory Pension
Employee Benefits Platform
– giving you access to high-street discounts, wellbeing support, and more
Committed to
diversity, inclusion, and empowering your development
What is the role?
The role will encompass working between both commercial and technical departments ensuring the smooth running and administration of both departments with the rest of the internal partners.
What you'll do as an Operations Administrator
Commercial
Administer Tender Process.
Administration of Subcontractors information (set up / phone calls & emails / issuing drawings / remittances / client extras).
Tracking Insurances – updating on XL trackers and COINS.
Set up and maintain subcontractor accreditations on CQMS portal.
Produce Client Extras Summary for sales use.
Dealing with administration of weekly employee's timesheets.
Updating payment trackers.
Updating of H&S / O&M Manuals.
Tracking and filing payment applications and invoice administration.
Assisting QS's with subcontract payment processes.
Expenses for both Directors.
Prepare, compile and sort documents for data entry
Check source documents for accuracy
Obtain further information for incomplete documents
Transcribe information into required electronic format
Scan documents into document management database
Check completed work for accuracy
Store completed documents in designated locations
Technical
Raising purchase orders and general organisation of invoices / fees
Updating Drawing Registers / issue updates / deal with internal drawing enquiries
Managing Premier Guarantee platform
Assisting with third party info
Procurement: raising BACS payments / fees
Tracking/obtaining relevant certifications.
Attending meetings: minute taking/action log updating
What experience do I need?
Experience in a property administration environment
Experience in using COINS or an equivalent
Previous use of Bluebeam programme is desired but not essential.
Strong organisation; customer service; problem solving; Microsoft 365; diary management and workload prioritisation skills.
Ability to remain calm and productive under pressure.
Strong communication skills - written and verbal
TPBN1_UKTJ