Team Administrator – Property
12-Month Fixed-Term Contract
Salary: £32,000 – £35,000
Location: West Hampstead, London
Hours: 9:00 am – 5:00 pm, Office-Based
A Commercial Property Management Company in West Hampstead, looking for a Team Administrator to join their friendly and experienced team.
This is a varied role providing essential administrative support to the property management team, ensuring the smooth running of day-to-day operations.
Key Responsibilities
* Provide general administrative support to the property management team.
* Manage incoming and outgoing post, electronic filing, and paper records.
* Act as the first point of contact for day-to-day queries.
* Prepare agendas and take minutes for team meetings.
* Schedule and coordinate regular monthly and quarterly meetings for the Head of Team.
* Arrange travel, accommodation, and transport for the Property and Facilities Managers; process related expenses.
* Liaise with tenants, contractors, and consultants to arrange inspections, access, and minor works.
* Maintain and update property databases, including vacant property records with utility, rating, and EPC consultants.
* Conduct occasional site visits for routine inspections and meter readings.
* Manage health & safety and statutory compliance databases across the property portfolio.
* Perform land registry searches, mail merges, and draft/issue formal letters and documents.
* Coordinate and organise corporate and team events throughout the year.
* Upload invoices to the Dwellant system daily.
* Collate monthly vacant property inspection reports and submit meter readings.
* Order equipment, supplies, or property-related items using the company card.
* Issue standard template letters to tenants, including service charge notifications, compliance requests, and welcome packs.
Skills & Experience
* Strong organisational skills with excellent attention to detail.
* Professional telephone manner and customer service skills.
* Ability to work independently and as part of a team, meeting deadlines under pressure.
* Previous experience in commercial property administration is desirable but not essential.
* Confident IT skills, including Microsoft Word, Excel, and Outlook.
* Mail merge and audio typing skills are an advantage.
* Experience with property management systems (QUBE or similar) preferred but not essential.
Are you available immediately for a 12-month contract and have experience in the property? If so, apply now