Executive Recruitment & Project Coordinator
Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
Overview
Contract Type: Temporary Interim Management • Specialism: Human Resources • Focus: Recruitment • Workplace Type: Hybrid • Experience Level: Associate • Language: English - Professional working • Location: City of London
Responsibilities
* Management of all interview scheduling for internal and external candidates
* Record interview activity in trackers, the recruitment system and in the relevant Outlook diaries. Invites sent accordingly
* Support the Executive Recruiters throughout the hiring process
* Engaging with the hiring managers
* Sourcing candidates
* Organising candidate briefings
* Organising interviews & assessments
* Aid with attaining interview feedback once the hiring process has concluded
* Offer management
* Act as the primary contact for hiring managers and candidates, answering both parties' questions about the role and the hiring process
* Screen speculative candidate applications to understand what type of role they're looking for to match candidates with relevant recruiters
* Help create research documents in support of executive talent managers, ensuring presentation decks are kept up to date and ready to present to hiring managers at weekly search updates
* Support on niche searches by sourcing suitable candidates using a wide range of recruitment tools; mapping available, LinkedIn and cross-referencing with archived search documents
* Ensuring the banks Leadership Assessments process is smooth and organised and all relevant parties are involved at each stage from Assessment through to hire
* De-brief managers
* Engaging Talent and development
* Tracking start dates to ensure transition support/coaching is organised
* Aid with reporting and attaining feedback on the process
* Tracking new starters and assisting with query management
* Responsibility for all executive recruitment invoicing, ensuring a smooth experience for all third-party providers
* Project and ad-hoc assistance
* Ownership of trackers and keeping all up to date; ensuring open searches, cost save and interview trackers are up to date at all times
* Project management support, involving coordinating global projects for Global TA Relationship Managers and Regional Head of TA
* Support Global TA Relationship Managers in divisional talent attraction programmes, working group co-ordination, preparation of documentation & presentations, tracking and progress reports
Qualifications
* Experience in a fast-paced corporate or financial services environment, ideally supporting HR or Talent Acquisition teams.
* Proven track record of arranging meetings at C-suite and Management Board level
* Knowledge of Executive Search Sourcing or Research
* Strong organisational and coordination skills, with the ability to manage multiple priorities and deadlines
* Experience providing administrative or project support across recruitment or wider people initiatives (e.g. hiring campaigns or TA training programmes)
* Comfortable working with data and reports — tracking progress, updating spreadsheets, and maintaining accuracy in documentation
* Strong interpersonal and communication skills, with the confidence to liaise across senior stakeholders and external partners
* Interest or exposure to talent development, technology upskilling, or diversity and inclusion initiatives
* High attention to detail and discretion when handling sensitive or confidential information
* Proficient in Microsoft Office (Outlook, Excel, PowerPoint) and familiar with HR or recruitment systems (e.g., Workday)
Benefits
* A unique opportunity to drive projects such as Employer Branding, Talent pipelining, Recruitment Innovation, Candidate Experience
* A track record of high performance and an ability to deliver excellent results consistently is key. In return for your hard work, you’ll be offered a competitive top salary and benefits package with bonuses/commission and fantastic incentives programme
* Private medical insurance
* A fantastic training and development programme
* Volunteer time off
* The opportunity to partake / qualify for our Global incentive weekend
* Employee wellbeing through various programmes
* You’ll have plenty of opportunities to progress your career, both in your country and other locations around the world. That’s the benefit of working for a large global organisation. One that is at the forefront of recruitment innovation, and a specialist in RPO and MSP
As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.
This position is being sourced through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, is an employment business and employment agency and welcomes applications from all candidates.
About the job
Contract Type: Temporary Interim Management
Specialism: Human Resources
Focus: Recruitment
Workplace Type: Hybrid
Experience Level: Associate
Language: English - Professional working
Location: City of London
Job Reference: 7410
Date posted: 16 October 2025
Consultant: Georgia Whiting
london human-resources/recruitment 2025-10-24 2025-11-15 financial-services City of London London GB Robert Walters
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