Job Summary
Grafton Ecommerce Limited is a fast-growing, future-focused company based in Preston. We operate across multiple verticals:
* E-commerce retail (selling across marketplaces & platforms)
* AI technology (developing AI SaaS to support e-commerce sellers)
* E-commerce B2B services (helping other sellers grow their businesses)
We are seeking a highly organised and proactive Finance & Admin Executive to join our team. The ideal candidate will bring experience in e-commerce accounting and be eager to contribute to a company that is growth-oriented, innovative, and shaping the future of online retail and AI technology.
Responsibilities
Finance
* Maintain accurate bookkeeping and financial records.
* Reconcile bank accounts, payment gateways, and marketplace settlements (Amazon, eBay, Shopify, etc.).
* Process supplier invoices, staff reimbursements, and customer refunds.
* Assist with VAT returns, payroll preparation, and other statutory filings.
* Prepare monthly reports on sales, expenses, margins, and cash flow.
Administration
* Provide comprehensive administrative support to management.
* Manage calendars, schedule meetings, and coordinate communication.
* Maintain contracts, compliance documentation, and company records.
* Handle clerical tasks such as filing, photocopying, and scanning.
* Prepare professional reports, presentations, and documents.
* Support HR functions such as attendance, payroll inputs, and reimbursements.
Collaboration & Growth
* Work across multiple business areas: e-commerce retail, AI development, and B2B services.
* Assist management with reporting, process improvement, and data analysis.
* Be actively involved in day-to-day needs, taking ownership of tasks beyond core accounting.
Qualifications
* Minimum 1 year of experience in e-commerce accounting or finance-related work.
* Proven administrative experience with strong organisational skills.
* Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
* Familiarity with accounting software (QuickBooks, Xero, Sage, or similar).
* High attention to detail and accuracy in clerical/data entry tasks.
* Strong communication skills; able to work independently and as part of a team.
* Comfortable working in a fast-paced, innovative, and growth-oriented environment.
What We Offer
* Competitive salary based on experience.
* Opportunity to grow with a company at the intersection of e-commerce and AI technology.
* Exposure to finance, admin, and tech-driven projects.
* Career progression in a dynamic, ambitious, and future-ready business.
Who We're Looking For
We are looking for someone who is highly capable, fast, and reliable — someone who can take ownership, adapt quickly, and confidently deal with everything that comes their way. If you want to grow alongside a company that is innovative, ambitious, and shaping the future of e-commerce through retail, B2B services, and AI, this is the perfect opportunity for you.
Job Types: Full-time, Apprenticeship, Graduate
Pay: £23,810.00-£24,000.00 per year
Benefits:
* On-site parking
* Store discount
Work Location: In person