Robert Half are working with a long-standing oprganisation in Saffron Walden to recruit a Temproary Secretariat Officer for an initial 3-month fulltime assignment. The role will support predominantly Board but also committee governance processes and required a highly organised professional with strong minute-taking and stakeholder management skills.
This is a hybrid role with 2-3 days per week in the office and the remainder working remotely.
Role overview
You will provide high-quality administrative and governance support for Board and Committee meetings, ensuring Non-Executive Directors, Executive Directors and senior leaders receive clear, accurate and timely information. The role supports effective governance through the coordination of agendas, papers, minutes and action tracking.
Key responsibilities
1. Coordinate committee meeting schedules, logistics and forward planners
2. Draft agendas in collaboration with Chairs and meeting owners
3. Collate, review and distribute committee papers
4. Manage board or committee portals and document version control
5. Provide administrative support during in-person and virtual meetings
6. Take accurate minutes capturing key discussion points, decisions and actions
7. Track actions with clear owners and deadlines
8. Circulate minutes within agreed timelines
9. Maintain action trackers, decision registers and governance records
10. Follow up with stakeholders to ensure actions are completed
11. Ensure governance processes align with committee terms of reference and frameworks
12. Maintain accurate records for audit and compliance purposes
Candidate profile
13. Experience supporting Board or Committee meetings in a secretariat or governance environment
14. Strong minute-taking skills with the ability to summarise discussions clearly and accurately
15. Confidence working with senior leadership teams and directors
16. Excellent organisation and attention to detail
17. Experience using board portals such as Diligent (or similar) is desirable
18. Professional, discreet and comfortable handling confidential information
What's on offer
19. 3-month temporary contract
20. Full-time hours
21. £15-£19 per hour depending on experience
22. Hybrid working with 2-3 days per week in the Saffron Walden office
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.