Your new company
This is an exciting opportunity to join a well-established and growing organisation based in Lisburn. This is a maternity cover position, offering the chance to gain valuable experience within a busy office setting.
Your new role
As an Office Administrator, you will play a central role in ensuring the smooth day-to-day running of the business. This is a fully office-based position, where you will act as the first point of contact for visitors and callers while also supporting multiple departments with administrative and financial tasks.
Key responsibilities include:
Reception & Communication
* Managing incoming calls and directing queries or taking accurate messages.
* Providing a professional and friendly welcome to all visitors
Travel & Logistics
* Organising staff travel, including flights, accommodation, and itineraries
* Supporting vehicle management, including MOT bookings, tax, and tachograph reporting
Financial Administration
* Processing purchase invoices and allocating costs to relevant projects
* Managing employee expense claims in line with company policies
* Reconciling company credit card statements and resolving discrepancies
Labour & Timesheets
* Checking and collating labour hours
* Submitting timesheet information to agencies in a timely manner
General Administration
* Maintaining a tidy and organised reception and office space
* Managing office supplies and supporting wider team administration
Additional Duties
* Supporting the business with ad hoc administrative tasks as required
What you'll need to succeed
To be successful in this role, you will be a highly organised and proactive individual with strong administrative skills. You will enjoy working in a varied role and have the confidence to manage multiple priorities.You should have:
* Previous experience in an administrative or office-based role
* Strong communication and interpersonal skills
* Good attention to detail and accuracy, particularly when handling financial data
* The ability to prioritise workloads and meet deadlines
* Proficiency in Microsoft Office packages
* A flexible and team-oriented approach
What you'll get in return
* Salary £27000
* Maternity cover- 9 months with the possibility to extend to 12
* Start date - Early July
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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