An exciting opportunity has arisen to join the Project & Project Management team to co-ordinate and ensure the high quality, efficient and timely delivery of the Projects (Capital & Non Capital) on a day-to-day basis and to co-ordinate within Trust policies and procedures. Maintaining the capital financial ledger, recording orders raised and invoices returned to ensure accurate records and financial control.
Position Details
Position is 30 hours per week.
Responsibilities
* Provide efficient and professional administrative support to Senior Managers and Project Managers as required.
* Maintain Register within the department to ensure Project Managers are complying with Trust Policies & Procedures.
* Manage administrative support to ensure consistent and efficient systems are in place and that workloads are efficiently managed.
* Maintain the capital financial ledger, recording orders raised and invoices returned to ensure accurate records and financial control.
* Use Microsoft Excel to support the management with records and data.
* Ensure efficient systems are created and adhered to in relation to the Capital program of work.
* Ensure Health & Safety procedures are compliant.
* Assist with departmental communications.
* Deal with all departmental incoming and outgoing correspondence.
* Deal politely and effectively with internal/external enquiries, be the initial contact for calls and/or visitors into the department, take messages by phone or in person, and ensure these are passed on to the relevant person with tact, diplomacy and sensitivity.
* Be pro-active in the approach in making changes to the office systems and procedures to ensure efficiency, suggesting improvements within office/department procedures.
* Support implementation and use initiative ensuring that daily tasks and ongoing workloads are prioritised and completed within agreed time frames.
* Provide general office duties which will include: creating new/maintaining systems to manage information, providing general secretarial services, providing general reception duties.
* Support the P&PM team with meeting support: arranging meetings, preparing agendas and the generation of minutes/action logs.
Requirements
Applicants will require exceptional Microsoft Excel knowledge, skills and experience.
Benefits
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries, staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
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