Title: Bid Coordinator (Transport Infrastructure)
Requisition ID: 8426
We are excited to offer a fantastic opportunity for a Bid Coordinator to join our Transport Infrastructure Work Winning team. As the Bid Coordinator, you will be instrumental in the smooth running of the bid process. You will work in close partnership with the Bid Manager, offering essential daily administrative and bid-related support. Your responsibilities will include preparing proposals, coordinating activities across several bids, and ensuring that all deliverables are completed and submitted within tight deadlines. You will manage the submission process, making certain that all critical documents are delivered punctually. In this role, you will also liaise with both internal bid teams and external clients, keeping everyone updated and organised throughout the life cycle of each bid. Your work is central to our success in winning new projects and supporting our ambitions within the transport infrastructure sector.
The standard working hours are 37.5 per week remotely, with travel to the Birmingham office or bid locations for team meetings as needed.
What You’ll Do
* Work on bids under the direction of the Head of Work Winning, Principal Bid Manager, or Bid Manager, supporting all required activities through to completion in line with established bid processes.
* Coordinate the bid platform, site, and folders, ensuring they are consistently organised and user-friendly for easy navigation.
* Maintain thorough familiarity with the client bid portal, including the prompt downloading of client documents, tender amendments, and clarifications, as well as uploading submissions and responses to clarification questions.
* Coordinate the schedule of deliverables using the leaderboard process to track progress, identify issues, and escalate concerns to the Bid Lead to ensure bids are submitted fully and on time.
* Implement and maintain document management and version control for all bid documents.
* Oversee and manage the process for submitting bid clarifications and the client clarification process post-bid, ensuring these are handled efficiently.
* Manage bid portals daily by identifying and downloading new opportunities, distributing them to relevant stakeholders, tracking deadlines, and managing initial responses.
* Monitor the overall production quality of bids throughout the process to ensure Amey submits professional, high-quality tenders.
* Ensure all inputs from bid team members are organised and managed in a structured way, so all team members are aware of the status and progress of activities.
* Keep bidding tools, such as the pipeline database, updated and contribute to bid reports as needed.
* Analyse client requirements, ensuring compliance and understanding of scoring criteria.
* Assist and support bid managers with managing the bid process, tracking activity on portals, ensuring clients receive necessary information, and coordinating document downloads.
* Organise meetings and workshops, including booking venues and coordinating attendees as required for the bid process.
Why Join Us?
At Amey, we don’t just offer jobs, we offer opportunities to build fulfilling careers. As one of the top 1% of employers recognised by Investors in People, we are committed to your professional growth and wellbeing.
* Competitive salary with potential for yearly reviews.
* Company Car/Car Allowance
* Career growth with clear advancement opportunities to roles like Senior Bid Writer & Proposals Manager
* Training opportunities tailored to your growth (e.g., AMPM Qualification or Masters)
* Personal development opportunities through mentorship and programs such as Leadership Development, Women@Amey, and Multicultural Leadership
* Pension with company contributions
* Holidays: at least 24 days plus bank holidays, with the option to buy an additional 5 days
* Flexible benefits: add-on leave, cycle-to-work, charitable giving, gym memberships
* Exclusive discounts via our online portal
* Social impact: 2x paid volunteering days per year and opportunities to support community initiatives
What You’ll Bring
* Proven organisational skills
* Demonstrated interest in work winning or bid coordination
* Knowledge of or interest in the Transport Infrastructure sector
If you’re ready to make a meaningful impact on our business and contribute to a shared, sustainable future, we invite you to join us in advancing our strategy and driving positive change.
Application Guidance
At Amey, we value a culture of diversity and inclusion. We encourage applications from individuals who are passionate about making a positive impact, regardless of background, gender, race, or personal circumstances. We believe everyone deserves the opportunity to shine.
As a Disability Confident leader, we’re proud to offer applicants with a disability an interview if they meet the minimum requirements for the role.
If you have any questions or need adjustments during the recruitment process, please reach out to Kayla Caruth, our recruiter for this role, at kayla.caruth@amey.co.uk
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