Come and join the leading #avoexperts
Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce - 365 days a year & across the globe.
With the largest avocado-growing footprint in the world, we are recognised as the leading
#avoexperts
and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.
We're looking for an Administrative Assistant to join our team in, Spalding, UK.
As an Administration Assistant at Westfalia Fruit, you will provide essential front-of-house reception cover while delivering administrative support across key functions, including People & Culture, Health & Safety, and Training. Acting as a first point of contact for visitors and calls, you will help create a professional and welcoming environment. Behind the scenes, you'll ensure that records are accurate, training sessions are coordinated, and documentation is up to date, contributing to the smooth and compliant running of the business. This is a varied and hands-on role, ideal for someone organised, approachable, and eager to make a difference across multiple teams.
Responsibilities include:
* Be the friendly face of our office by welcoming visitors, staff, and contractors with warmth and professionalism.
* Manage a busy reception area, handling calls, emails, and post with efficiency and a proactive attitude.
* Ensure the front-of-house space is always clean, tidy, and ready to impress.
* Support smooth day-to-day operations by coordinating meeting rooms, refreshments, and other key logistics.
* Provide dependable administrative assistance across departments, including filing, data entry, document formatting, and general office support.
* Take responsibility for maintaining office supplies, placing orders as needed to keep everything running smoothly.
* Support the People & Culture team by preparing onboarding documentation, maintaining staff records, and helping share internal communications and event updates.
* Assist with health and safety administration, including record keeping, incident logs, training coordination, and compliance tracking.
* Organise and manage training sessions, ensuring materials are prepared, attendance is tracked, and mandatory training remains up to date.
* Keep internal systems updated, including desk booking tools and digital noticeboards.
Requirements
Experience we look for:
Essential
* Strong organisational skills with the ability to multitask effectively.
* Friendly and professional communication style, both written and verbal.
* Comfortable working with confidential information.
* Good working knowledge of Microsoft Office (Word, Excel, Outlook) Administrative Assistant.
* Ability to work both independently and as part of a team.
* A proactive and positive approach to work
.
Desirable
* Previous experience in an administrative or front-of-house role preferred
Benefits
What can Westfalia Fruit offer you?
* 20 days holiday
* Free on-site parking
* Additional Annual Leave Day on your Birthday
* Company pension plan
* Medicash plan
* Life Insurance
Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.
We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.