As a Governance and Compliance Coordinator, you will undertake tasks and duties delegated by the Governance & Compliance Officer and the Quality and Governance Team, ensuring to provide an efficient and effective service.
We are seeking a proactive and detail-oriented individual to provide comprehensive administrative support. As Governance and Compliance Coordinator, you will support the delivery of effective information governance and data protection compliance across the organisation.
This role is essential to ensuring the smooth operation of governance processes, supporting risk management, and promoting a culture of continuous learning and data protection compliance.
Interviews will take place in York. Kindly take this into consideration when applying.
There is no sponsorship available for this role.
Main duties of the job
* Data Protection and Governance Support
* Demonstrate a good knowledge of UK data protection legislation and maintain awareness of regulatory updates.
* Log, acknowledge, and track incoming requests for information such as Subject Access Requests (SARs) ensuring statutory deadlines are met and appropriate records are maintained.
* Liaise with internal teams to coordinate responses, escalating complex cases to the Governance and Compliance Officer (G&CO).
* Act as first-line support for staff and patients for data protection queries, referring to the G&CO where appropriate.
* Assist in the collation and organisation of evidence for the annual DSP Toolkit submission.
* Support with the upkeep of the Incident Management System and actions related to Data Protection near misses and breaches.
* Support the Senior Leadership and Management Teams with administrative requests related to Data Sharing and Data Protection Impact Assessments.
* Maintain and regularly review a central register of Data Sharing Agreements and DPIAs, including version control and review dates.
* Support the Governance and Compliance Officer in coordinating and administering privacy notices for both staff and patients, ensuring they are up-to-date, accurate, and accessible.
About us
Nimbuscare is a not-for-profit organisation based in York, delivering Urgent Care services in York, Scarborough, Whitby, Malton, and Selby, in collaboration with hospitals and GP practices. We also provide community-based frailty care and aim to shift services into the community, such as our community diagnostic centres in partnership with the Acute Trust.
We are committed to promoting equity, fairness, innovation, collaboration, and quality within the NHS. Nimbuscare is dedicated to improving workforce diversity and fostering an inclusive culture. We welcome applications from all and are a Disability Confident employer, guaranteeing an interview for disabled applicants who meet the essential criteria.
Job responsibilities
* Data Protection and Governance Support (see above for detailed duties)
* General Administrative Duties
* Maintain tracking spreadsheets and action logs for IG compliance.
* Support the production of IG reports, compliance dashboards, and audit trails.
* Contribute to awareness activities like inductions, newsletters, and training.
* Act as a point of contact for external IG enquiries.
* Support governance meetings, forums, and reviews.
* Provide administrative support to the Information Governance Officer & SECL, including handling correspondence and document filing.
* Assist the team with other administrative tasks, including supporting Safety KPIs and patient experience queries.
Person Specification
Experience
* Proven administrative experience, preferably in information governance.
* Understanding of Data Protection Legislation.
* Strong organisational and communication skills.
* Proficiency with Microsoft Office and document management systems.
* Ability to manage multiple tasks and work under pressure.
* Experience in NHS or general practice settings, including working with SystmOne and completing Data Protection Impact Assessments.
Qualifications
* Minimum Level 2 Math and English (GCSE Grade C/4 or above).
Other
This post is subject to a Disclosure and Barring Service check.
Salary: £26,821.51 to £29,433.90 per year, depending on experience.
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