An exciting opportunity has arisen for a Legal Secretary to join the Commercial Real Estate Department of this highly regarded Commercial Law Firm in St Albans.
If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary
Key Role & Responsibilities:
* Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
* Proof reading and amending documents
* Transcribing and formatting documents
* Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
* Picking up dictation from Bighand
* Telephone and email communication with clients and ensuring messages are passed on promptly and accurately
* SDLT Applications
* Land registry applications
* drafting forms e.g., AP1, TR1s
* Post completion formalities, drafting notice of transfer/charge, deed of covenant
* Land registry services, Requesting office copies, Submitting official searches
* Requesting updates and expediting applications
* Lease and deed summaries, Scheduling deeds
* Requesting planning documentation from local authority website
* Drafting letters to clients, HMRC, HMLR and solicitors.
* Opening files, Client ID & matter forms
* Completing smartsearches
* Compiling sales packs
* Creating folder on iManage share/dropbox
* Indexing sales packs
* Closing files, Completing file closure form
* printing financial report
* requesting WIP/balances written off
* Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
* Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
* Credit Control- sending overdue reminders to clients
* Arranging file and deed retrieval from storage
* Additional ad hoc support/ cover as/ when required by other fee earners or departments
* Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom
Key Skills:
* Excellent attention to detail and organisational skills
* Ability to prioritise workloads in a deadline driven, transactional environment
* Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign
* Having competent knowledge about legal practice
If you would like to know more details on this role please don't hesitate to contact Ella Britton