About the Role
We are looking for a proactive and organised Administration and Finance Officer to join our Children's Services team. In this role, you will provide high-quality administrative and financial support, helping ensure the smooth and effective delivery of services.
This is a varied position where you'll play a key role in maintaining systems, supporting service users, and ensuring compliance with organisational policies.
Key Responsibilities
🗂️ Administration & Office Coordination
Maintain efficient office systems including post handling, message taking, room bookings, and staff movement trackingManage service user referrals and maintain accurate recordsSupport access to records and information sharing with external agenciesMaintain documentation and information systems in line with organisational policiesAssist with staff induction and training related to administrative processesđź’· Financial & Budget Support
Assist with budget preparation and ongoing monitoringTrack income and expenditure against budgets and forecastsPrepare audit information and financial reportsProcess invoices and ensure income is recorded, receipted, and banked accuratelyManage staff and volunteer expenses in line with policyUndertake payroll reconciliation checks as requiredđź”’ Compliance & Systems
Ensure staff information (leave, absence, etc.) is recorded accuratelySupport health, safety, and fire safety responsibilities where delegatedEnsure required systems for payments to carers and service users are in place and efficientProduce reports from service user and financial data for internal and external use🤝 General Support
Ensure the service is equipped with necessary supplies and equipmentSupport frontline service delivery through effective administrationUndertake additional duties as required by line managementAbout You
We are seeking someone who is:
Highly organised with strong attention to detailConfident managing administrative and financial processesAble to work independently and prioritise workload effectivelyExperienced in handling sensitive information with confidentialityA strong communicator with good interpersonal skillsAdditional Information
This role is subject to pre-employment checksDuties may evolve in line with service needsPlease note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.
Pay & Reward Framework
We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's . We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.
For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which was rolled out in April 2023. This is a positive change for the charity, and a part of our Strategy. It will assist us in supporting colleagues to belong, thrive and grow in their colleague journey at Barnardo's and in time will offer clear routes of progression for colleagues in both their career and their pay.
Whilst the full pay band and salary range is advertised, our approach to starting salaries is to appoint between the minimum to mid-point of the pay band – this ensures that pay steps are available to reward our colleagues annually based on their contribution to excellence and alignment to our values and behaviours. More details on Barnardo's pay framework can be found upon application.
Benefits
Workplace Offer: What it means for you
Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, in the community, at one of our Collaboration Hubs or depending on the role any combination of these. Please read through the advert carefully to understand the remits of hybrid working that will be specific to the role.
Barnardo's require colleagues to be UK residents, based in the UK and to complete their roles from within the UK (with the exception of colleagues providing Barnardo's services in Jersey and colleagues who live in the Republic of Ireland providing services in Northern Ireland)
Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.Annual Leave entitlement for full-time colleagues is 26 days per annum, increasing to 27 days per annum, after 3 years Barnardo's service, 29 days per annum, after 5 years Barnardo's service and 30 days per annum, after 7 years Barnardo's service. Those working less than full time are entitled to the same level of holiday pro rataThe ability to buy up to another 5 days annual leave via our Buy Your Leave schemeA host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave optionsService related sick pay from day 1Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contributionDeath in service cover of 4x annual earnings for all staff contributing to our Group Personal PensionCycle2work schemeInterest free season ticket loansDiscounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal20% discount at Barnardo's storesOpportunity to purchase a health cash plan to claim towards dental, glasses, therapy etcFree access to round the clock employee assistance program for advice and supportAccess to Barnardo's Learning and Development offer*T&C's
