Job Description - Facilities Compliance Coordinator (16445)
Job Description
Facilities Compliance Coordinator
We are easyJet – a FTSE-100 listed, £multi-billion low‑cost airline that serves tens of millions of customers every single year. If you’re reading this, you have probably already been an easyJet customer, and you’ll know that there is no more iconic (or Orange!) travel brand in Europe.
We fly more than 1,207 routes, connecting 38 countries across Europe, and employ more than 18,000 colleagues. We’re on a mission to make low‑cost travel easy – and whatever your role here, you’ll connect millions of people to what they love using Europe’s best airline network, great value fares, and friendly service.
What makes us easyJet? Our Promise Behaviours – we are Safe, Bold, Welcoming and Challenging. Four Behaviours. One Spirit. One easyJet.
Read on if you:
* Have experience in property compliance, facilities coordination, or administrative support.
* Enjoy working in a fast‑paced, dynamic environment where no two days are the same.
* Can be in our fantastic Luton head office 3 x per week.
The Team
Facilities provide and maintain all property that serves the business. We manage all soft and hard FM services along with delivering projects which range from complete building fit outs to office moves/closures, and large repair works.
The Role
As Facilities Compliance Coordinator, you’ll play a key role in supporting the Compliance Manager to ensure our property portfolio from head office and training sites to crew bases, aircraft hangars and maintenance facilities remains safe, compliant and fit for purpose.
You’ll help maintain our estate and deliver compliant spaces for our staff, suppliers and contractors, enhancing business performance and supporting our company vision.
Responsibilities
* Scheduling and monitoring statutory inspections and servicing (fire safety, gas, electrical, water hygiene, asbestos).
* Tracking completion of remedial actions and escalating overdue items.
* Maintaining compliance registers and ensuring data accuracy across systems.
* Collating and filing certificates, reports and risk assessments.
* Preparing monthly compliance dashboards and KPI reports.
* Supporting internal and external audits with required documentation.
* Liaising with contractors to arrange access and confirm service delivery.
* Communicating inspection schedules and outcomes to internal teams.
* Assisting in verifying contractor qualifications and insurance documents.
* Updating asset management or compliance systems with inspection outcomes.
* Ensuring timely upload of certificates and reports, monitoring data integrity.
* Assisting Regional Facilities Managers with day‑to‑day and project works.
* Preparing property maintenance programmes for UK & European property portfolio.
* Assisting in tendering and procuring works, goods and contracts.
* Overseeing and assisting with management of service contracts.
* Facilitating the helpdesk system and emails, ensuring issues are prioritised and completed.
* Ensuring health & safety, emergency procedures and safe working practices are applied.
* Assisting with regular inspections of service contracts.
* Raising purchase orders and ensuring invoices are paid in a timely manner.
Requirements of the Role
What we’re looking for
* Experience in property compliance, facilities coordination, or administrative support.
* Strong organisational and time management skills.
* Excellent attention to detail and ability to manage multiple tasks.
* Proficient in Microsoft Office and compliance/asset management systems.
* Strong communication skills, both written and verbal.
* Methodical, thorough and proactive approach to work.
* Ability to stay calm under pressure.
* Computer literate.
* A desire to show initiative.
Desirable
* Knowledge of statutory compliance areas (fire safety, Legionella, asbestos).
* Relevant qualifications (IOSH, Legionella Awareness, Asbestos Awareness).
What you’ll get in return
* Up to 20% maximum bonus
* 5% pension contributions
* Medical Cash Plan
* Excellent staff travel benefits
* 25 days of annual leave plus bank holidays
* Annual credit towards an easyJet holiday
* Various flexible benefits and extras
Practicalities
This full‑time role will be based in Luton and will be 40 hours per week. We support hybrid working and we spend 60% of our time per month in the office.
Reasonable Adjustments
At easyJet, we are dedicated to fostering an inclusive workplace that reflects the diverse customers we serve across Europe. We welcome candidates from all backgrounds. If you require specific adjustments or support during the application or recruitment process, such as extra time for assessments or accessible interview locations, please contact us at ma.recruitment@easyjet.com. We are committed to providing reasonable adjustments throughout the recruitment process to ensure accessibility and accommodation.
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