Ledger Officer – Sales Ledger
Location: Cirencester
Salary: £26,707 – £31,236 per annum
Vacancy Type: Permanent, 35 hours per week
The Organisation are seeking a proactive and organised Ledger Officer to join their Finance team. This is an excellent opportunity for an experienced finance professional who enjoys working in a varied role, building positive relationships with customers and colleagues, and contributing to the smooth running of a busy finance function.
As Ledger Officer, you will play an important role in supporting the University's financial operations. Working closely with colleagues across the Finance Department, you will be responsible for managing commercial sales ledger activities, raising invoices, monitoring outstanding debt and ensuring customer queries are dealt with efficiently and professionally. You will help maintain accurate financial records, carry out account reconciliations and support effective credit control processes in line with University procedures.
The role offers a broad range of responsibilities and requires someone who can balance attention to detail with excellent customer service. You will liaise with staff and external customers, supporting the prompt collection of income while maintaining positive working relationships. You will also contribute to month-end and year-end processes, provide support to student ledger activities when required and work collaboratively with colleagues to ensure continuity of service across the Finance team.
They are looking for someone with recent experience in a busy finance or accounting environment, including sales ledger and credit control responsibilities. You will have strong IT skills, particularly in Microsoft Excel, Word and Outlook, together with excellent communication and organisational skills. The ability to manage competing priorities, work accurately and contribute positively as part of a team is essential. Experience of Access Dimensions or a similar accounting system would be advantageous.
The Organisation offers a friendly and supportive working environment within a unique institution with a strong sense of community. If you are looking for a rewarding finance role within a welcoming and professional team, they would be delighted to hear from you.
Key Responsibilities
* Raising of commercial sales ledger invoices as requested by their staff.
* Dealing with customer and staff queries relating to the commercial sales ledgers as required, ensuring the prompt collection of debts. Maintaining good customer relationships both internally and externally.
* Monitoring outstanding commercial debt and carrying out debt recovery procedures in accordance with their debt collection policy from initial debt chasing to pursuing recovery through more formal means.
* Preparing month-end and year-end sales ledger reconciliations, reporting on the debt position and advising of any old debts which may need to be provided against.
* Maintaining the credit control notes on the finance system and keeping accurate records of debt collection.
* Raising of student ledger invoices and assisting with queries when required.
* Assisting Student Ledger Officer in recovering student ledger debt and providing cover as required.
* Downloading of commercial conference invoices from the KX system
* Requesting new customer accounts are set up on the finance system.
* Providing cover for the Cashier as required. 1
* Providing administrative support for the Finance Ledger team when required and completing other tasks as are reasonably requested by the Finance Supervisor/Head of Department.
General responsibilities:
* The University is committed to equality of opportunity. All staff are required to comply with current legislation, University policies and good practice guidance.
* All staff are required to act in a way that safeguards the health and wellbeing of children and vulnerable adults at all times. The post holder must be familiar with and adhere to appropriate safeguarding policies and guidance and participate in related mandatory/statutory training. Managers have a responsibility to ensure their team members understand their individual responsibilities with regard to safeguarding children and vulnerable adults.
* All staff are required to participate in the University appraisal process and should ensure they are familiar with the process and plan time to prepare for their appraisal. Following the appraisal, staff are expected to undertake in any necessary learning and development and work towards the objectives that have been set.
* The University expects staff to attend any training designated as mandatory and to undertake learning and development activities to support their role. Managers must facilitate learning and development within their teams.
Closing date: 28 June 2026
Interviews on: 8 July 2026
The Organisation is an equal opportunities employer and they particularly welcome applications from black and minority ethnic candidates as they are underrepresented within the company at this level
To Apply
If you feel you are a suitable candidate and would like to work for The Organisation, please do not hesitate to apply.