Job Duties
:
- Administrative and Office Operations Management
- Customer Service & Stakeholder Engagement
- Financial, Travel and Procurement Coordination
- Academic & HR Administrative Support
- Event, Program, and Facilities Coordination
Minimum Qualifications
Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:
- Knowledge of administrative and office operations in higher education.
- Familiarity with university and Virginia policies related to travel, procurement, and finance, or ability to learn quickly.
- Proficiency in Microsoft Office and standard office systems; ability to learn new platforms and enterprise systems (e.g., Chrome River, eVA, Banner or similar).
- Strong organizational and time‑management skills with attention to detail and accuracy in recordkeeping.
- Effective written and verbal communication and interpersonal skills.
- Ability to provide professional, responsive customer service.
- Ability to handle confidential information with discretion and sound judgment.
- Ability to coordinate meetings, events, and program activities.
- Ability to manage multiple tasks, problem‑solve, and adapt to changing priorities in a fast‑paced environment.
- Ability to work independently and collaboratively as part of a team.
- Demonstrated professionalism, reliability, and strong work ethic.
- Experience with office management functions, including scheduling and records management.
Additional Considerations
PREFERRED QUALIFICATIONS:
- Associate’s degree in business administration, office administration, hospitality management, or a related field preferred.
- Demonstrated experience providing administrative or office support in a professional setting.
- Experience in a higher education environment preferred.
- Experience supporting financial, travel, or procurement processes preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Special Instructions to Applicants:
Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY: Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.
Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.