Vacancy: Administration Assistant Start date: December 2025 Hours per Week – 37 hrs Weeks per Year – 40 weeks (Term-Time plus one week) Grade/Range, Spinal Point – Grade 4, SCP 5-6 FTE Annual Salary - £22,650 to £23,530 About Us We are a Multi Academy Trust comprising of six secondary schools and one primary school with over 750 employees and over 5,500 students, based in Dudley, West Midlands. Ellowes Hall Sports College is a thriving, inclusive school with a strong commitment to supporting all students in achieving their full potential. We are seeking a highly organised, efficient, and dedicated individual to join our team as an Administrative Assistant. This is an excellent opportunity to play a key role in supporting the smooth running of our school and ensuring a welcoming and professional front-office service. The Administrative Assistant is a vital member of our school community, providing day-to-day administrative support to staff, students, and parents, and helping to ensure that the school operates efficiently and effectively. Key responsibilities include: • Providing a professional and friendly first point of contact for visitors, parents, and staff • Managing phone calls, emails, and general enquiries • Maintaining accurate records, databases, and filing systems • Supporting with pupil data entry, attendance, and communication home • Assisting with the preparation of letters, reports, and school correspondence • Helping to coordinate school events and activities • Providing general administrative support to the senior leadership and teaching teams The successful candidate will: • Have excellent communication and interpersonal skills • Be highly organised with strong attention to detail • Be confident using Microsoft Office and data management systems • Show initiative, flexibility, and the ability to manage multiple priorities • Have previous experience in an administrative or school-based role (desirable but not essential) We offer a friendly, supportive environment and the opportunity to make a real difference to the lives of our students. If you are dependable, attentive, and committed to helping students succeed in a fair and well-organised environment, we would love to hear from you. For an informal discussion about either the school, the post, or to organise a visit, please contact Mrs J Collins via email jcollins@invictus.education See how we’re delivering excellence every day, driven by unlimited ambition and a passion for transforming lives; discover why working with us means being part of something truly inspiring Work With Us | Invictus Education Trust Closing date: Thursday, 16 th October 2025 at 12.00pm We do reserve the right to close this advertisement early if we receive a high volume of suitable applications. Interview date: w/c 20 th October 2025 In line with Keeping Children Safe in Education 2025, and as part of our recruitment process, the Trust will carry out an online search on all shortlisted candidates. This is to help identify any incidents or concerns that are publicly available which may pose a safeguarding risk or bring the Trust into disrepute. Any such findings will be shared with the recruitment manager and may be discussed at interview. We are deeply committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. All required pre-employment checks will be undertaken, and offers of employment are subject to satisfactory outcomes. These include an enhanced DBS check with Children’s Barred List information, identity checks, online checks, and verification of professional qualifications and references. Further details are available in Keeping Children Safe in Education (KCSIE) 2025. This role involves regulated activity and is therefore subject to: An Enhanced DBS Check including the Children’s Barred List Verification through the DfE’s Check a Teacher’s Record (for applicable roles) It is a criminal offence to apply for this role if you are barred from working with children. This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975, as amended). Certain convictions or cautions are considered ‘protected’ and need not be disclosed. Guidance on disclosure is available on the Ministry of Justice website: Rehabilitation of Offenders Act 1974 For information on the filtering of cautions and convictions, visit the DBS Filtering Guidance: DBS Filtering Guidance As a Trust, we are committed to ensuring that during all stages of recruitment and selection, no applicant is disadvantaged or discriminated against based on any protected characteristics under the Equality Act 2010.