Research Administrator (Data)
The closing date is 17 March 2026
We are looking for someone who is highly motivated and passionate about clinical research. The post-holder will work with a variety of research professionals including the Clinical Research Delivery Teams and the Research and Development Department in a friendly, supportive team environment and will help manage the data and admin associated with our Cancer clinical trials.
This is a Fixed-term post with the potential to become permanent.
Our Cancer portfolio has steadily grown over the last year so this would be an exciting time to join and help facilitate further growth as we take on more varied research trials across more disease sites.
We are looking for a motivated and enthusiastic person with excellent organizational, prioritisation, administrative and communication skills; a good eye for detail is essential, and you will need a high degree of flexibility as well as strong time management and excellent IT and literacy skills. We require you to have the ability to build effective working relationships, be highly motivated and undertake tasks on your own initiative.
If you would like to find out more about the Oncology Research Data Administrator role please contact Tyler Parker: tyler.parker@nhs.net
Main duties of the job
* A large proportion of the job will involve inputting clinical trial data and liaising with our clinical trials team to ensure all of our data is current and accurate.
* A large part of the job will involve working across a number of computer systems and problem solving the management of trial data.
* Communication between consultants, nurses, trial admin and trial sponsors will be a key part of the role to ensure that our trial patient data is accurate and uploaded in a timely manner.
About us
The Oncology team has recently grown and is looking for a new team member that can easily slot in to the existing team.
Team work has been a key part to the success of our Oncology department and is something that will be integral to the future of our research team.
Working together we ensure everyone is supported/listened to so that a high work ethic across the team can be maintained.
The better we work together the more trials we can offer to the patients of Torbay.
Job responsibilities
* The successful applicant will be responsible for the management of all trial data that is generated as part of our clinical trial activity.
* A lot of the clinical trials we conduct require that data be uploaded to an online electronic platform within a certain timeframe – the post holder will be responsible for ensuring these timeframes are met and that any issues with this process are communicated effectively with the trial sponsors.
* Part of the data required by clinical trials involve the scan images from CTs/MRIs/PETs – this role will involve requesting and uploading these scans in a timely manner.
* The post holder will also be responsible for filing all appropriate study documents/materials while working with the nurse team to ensure all records are current and comply with the principles of ALCOA.
* This post will form a bridge between the consultant/nurse team and the companies we work with so effective and clear communication is vital.
* This post will also assist in arranging appointments, meetings and maintaining diaries for the Clinical Research Teams; including the arrangement of Site Initiation Visits and monitoring visits.
* This post will also be responsible for ensuring we meet all data locks which are a metric by which trial companies measure our success rate.
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person Specification
Qualifications
* Good standard of general education to include GCSE in Maths and English or equivalent
* NVQ 3 – Business Administration
Knowledge
* Excellent communications and interpersonal skills
* Demonstrate the ability to use a range of communication methods to deal effectively with internal and external personnel
* Knowledge and experience of using Microsoft Office packages, including Outlook, Word, Excel and PowerPoint
* Ability to prioritise and respond to changing demands
* High attention to detail and accuracy
* Ability to train and supervise others
Personal Requirements
* Ability to work on own initiative
* Ability to prioritise workload in order to meet deadlines
* Ability to work as part of a team and contribute effectively to team development
* Good interpersonal skills
* Able to maintain concentration
* Remains calm and focused under pressure
* Reliable, flexible and adapts well to change
Special Experience
* Able to demonstrate recent experience of complex and varied admin duties
* Experience of working within a research environment
* Experience of working to Good Clinical Practice (GCP) regulations
* Previous experience of setting up office / administrative systems
* Experience of working within the NHS
Other requirements
* Ability to multitask
* Demonstrate an appreciation of how own actions will help to maintain a high quality service
* Motivated and pro‑active
* Manual dexterity for typing
* Able to transport medical records
* Able to move stationery items
* To receive and deal with calls of a stressful nature from patients/carers/relatives who may be angry, distressed and sometimes confused enquiring about results, appointments or other aspects of their care
* Ability to deal with frequent interruptions and maintain concentration
* Ability to maintain concentration for prolonged periods of time for typing/computer based tasks.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Torbay and South Devon NHS Foundation Trust
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