Executive Officer (Temp)
Contract: August 2024
Salary: £16.63 per hour
Location: Westminster, London
Hybrid Work Setting
This is a temporary contract role until July for an Admin Officer role with an immediate start date (Compliance dependant) for a Three -month duration offering a hybrid work setting and a central London location (Westminster).
Written Parliamentary Questions Coordinator (2 positions)
Within the WPQ team, you will establish a good working relationship with a range of stakeholders, including policy teams, special advisers, ministerial private offices, to help problem solve difficult cases. You should enjoy working with a wide range of different people and know how to get the best out of them individually. You should be confident to engage and build relationships with stakeholders quickly, and to use negotiation and influencing skills to achieve successful outcomes and timely performance.
Strong organisational and prioritisation skills are essential. You will help manage our caseload and ensure the team delivers responses to MPs and Peers within short deadlines of between 3 to 10 days.
This role requires a strong attention to detail and an enthusiasm for ensuring work is of the highest standard. You will quality check drafts from policy officials to ensure they are drafted to exceptional standards within tight deadlines. You will ensure drafts effectively convey the position and actions of the department accurately.
Within this role, in order for the team to effectively meet its parliamentary deadlines, you will work on a 2 week rotating shift pattern with a number of your colleagues on the team.
Week 1: 08.30-16.30
Week 2: 10.15-18.15
Ministerial Correspondence Drafter (1 position)
Within POCMT you will take the responsibility for drafting high-quality, signature-ready responses to ministerial correspondence. To achieve this, you will work closely and establish strong relationships with colleagues from policy, private office and Number 10 stakeholders to ensure that they get the information that they need when they need it.
You will effectively support your colleagues, sharing experience and best practice and work as a team to achieve our Parliamentary targets.
This role requires someone who is confident to chase for information and/or updates from stakeholders where necessary, whilst utilising strong organisational skills, maintaining a clear audit trail by keeping our correspondence management system up to date throughout the life cycle of every case.
The above shift pattern does not apply to this role.
Within both teams you will get the opportunity to contribute to the wider work of the division and department, supporting continuous improvement work and the chance to get involved in wider networks.
Essential criteria:
" Excellent written communication skills and the ability to engage with a range of stakeholders to produce high-quality correspondence.
" Strong communication skills (written and verbal) and the ability to engage confidently with stakeholders across the department, including at a senior level.
" Excellent organisation and time management skills, able to prioritise multiple tasks to short deadlines.
" A flexible approach to working and supporting colleagues within the team and across the division.
" Resilience to work under pressure with high volumes, delivering at pace to tight deadlines and an ability to make decisions under pressure.
" A strong customer service focus, who puts the end user at the heart of their work
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing