Job overview
To be responsible for managing and developing the payroll team to provide a high quality, comprehensive, and cost effective payroll service for the
Trust.
To ensure compliance with all statutory payroll regulations, NHS pay and terms and conditions and management of the NHS pension scheme.
The post holder will lead in the development of systems and procedures to ensure the security and validity of payroll data and the
efficiency and effectiveness of the payroll function.
Main duties of the job
Ensure the timely and accurate payment of salaries, wages and expenses to both Trust staff and external users of payroll service, and to be
specifically responsible for the management and leadership of the entire range of payroll and pensions services to meet strict weekly, monthly and
annual deadlines. Lead the streamlining and updating of processes across the Payroll and Pensions service
Working for our organisation
Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone.
Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this
population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation,
and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.
Detailed job description and main responsibilities
1. Ensure the timely and accurate payment of salaries, wages and expenses to both Trust staff and external users of payroll service.
2. To be specifically responsible for the management and leadership of the entire range of payroll and pensions services to meet strict weekly,
monthly and annual deadlines.
3. Ensuring the application of the regulations of the NHS pay systems, NHS Trusts Terms and Conditions including Standing Orders and Financial
Instructions, NHS Pension Scheme, and Statutory Authorities such as the Inland Revenue.
4. Provision of leadership and direction to Payroll and Pensions team including formal annual appraisal and personal development plans. This
will include the management of recruitment and disciplinary procedures.
5. To negotiate and agree with external users of the payroll service, Service Level Agreements, performance standards and Key Performance
Indicators.
6. To ensure that the use of all systems are documented and written instructions and procedures followed by payroll staff.
To ensure that quality is maintained by the use of methods designed to monitor and control payroll production and pension services.
8. To organise the provision of training for all payroll staff and directly provide or recommend a source of provision as necessary.
9. For the purposes of the payroll and pensions function to create as necessary all required locally produced ad hoc reports from the payroll
system using a report generator such as M/PACT.
10. Liaison with Workforce and other disciplines in promoting co-operative arrangements relating to the timely and accurate flow of employee data.
11. To arrange for the completion of all appropriate procedures leading to the issue all Year End Inland Revenue Forms such as P60, P35, P11d
and Class NI 1A.
12. Provision of information for, and responses to, internal and external auditors of the payroll and pensions function.
Person specification
Experience
Essential criteria
1. Experience of payroll processing using the Employee Staff Record (ESR) payroll System
2. At least 5 years payroll experience at management level within the NHS or a large organisation.
3. Experience of negotiating and meeting the service demands of a number of client organisations
Skills
Essential criteria
4. To be able to manage staff and monitor quality of work
5. Ability to work under pressure and to tight deadlines
Qualifications
Essential criteria
6. Diploma in Payroll Management/Higher degree level or equivalent experience
SAFEGUARDING CHILDREN AND ADULTS
To comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:
7. Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.
8. Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.
9. Ensure you are familiar and comply with local protocols and systems for information sharing.
10. Know the appropriate contact numbers and required reporting lines.
11. Participate in required training and supervision.
12. Comply with required professional boundaries and codes of conduct
Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.