Overview
Join to apply for the HR Coordinator (12 month FTC) role at Ashtead Technology in Westhill. This role delivers a seamless HR services centre model through partnership with HR specialist functions, including Talent Acquisition and Learning & Development, ensuring day-to-day HR operations run smoothly while supporting wider initiatives that enhance our workplace culture.
This is a varied position combining administration, employee support, and project coordination—guiding new starters through onboarding, maintaining accurate HR records, and helping deliver programmes that engage and inspire our people.
Day-to-Day Responsibilities
* Maintaining and updating employee records in HR systems and databases, ensuring data accuracy and confidentiality.
* Preparing HR data for reports, dashboards, and presentations as required by leadership or stakeholders.
* Coordinating onboarding and offboarding processes across the group, ensuring a smooth experience for new joiners and leavers.
* Tracking and managing probationary periods, ensuring timely reviews and accurate documentation.
* Managing the shared HR mailbox, responding promptly and professionally to employee inquiries regarding HR policies, benefits, and procedures.
* Supporting HR Advisors in coordinating employee relations matters, including disciplinary actions, grievances, and performance improvement plans.
* Assisting with absence management, including monitoring leave records and coordinating occupational health referrals when necessary.
* Contributing to ongoing HR projects, providing administrative and operational support as needed.
* Identifying and suggesting improvements to HR processes, systems, and ways of working to enhance efficiency and employee experience.
* Supporting policy reviews and updates, including drafting and maintaining HR policies, procedures, and associated documentation.
* Assisting with internal audits and HR compliance checks, preparing documentation and supporting audit processes.
* Coordinating employee engagement activities.
* Supporting payroll and benefit administration, including liaising with payroll and benefits providers and resolving employee queries.
* Supporting coordination of internal communications on behalf of the HR Function.
Experience & Qualifications
* You have previous experience working in an HR role, with familiarity of HR processes such as onboarding, compliance, and employee data management.
* You can manage multiple HR processes and priorities with accuracy and efficiency.
* You are people focused, building strong relationships with internal stakeholders, HR colleagues, and external partners.
* You have a passion for improving employee experience and operational excellence.
* You are proficient in Microsoft Office and digital collaboration tools.
* Experience supporting remote teams or working in a matrixed organisation is an advantage.
Who We Are
Established in 1985, Ashtead Technology is a leading provider of subsea equipment rental solutions, advanced underwater technologies, and support services to the global offshore energy sector. With over 40 years of experience, we specialise in enabling customers to understand the subsea environment and manage offshore energy production infrastructure, including offshore wind farms and oil and gas platforms. Our offering spans the entire lifecycle of these infrastructures, with over 85% of our equipment fungible across both markets. Headquartered in the UK, Ashtead Technology operates globally with over 600 staff and more than 30,000 assets, making us one of the largest independent rental fleets in the industry. Our growth, driven by strategic acquisitions and organic expansion, culminated in a successful IPO in 2021, with shares now trading on the AIM market of the London Stock Exchange.
What We Can Offer
* A dynamic & collaborative team environment where your contributions are valued, and your ideas welcomed
* The opportunity to make meaningful impact by empowering employees with the knowledge and skills they need to excel in their roles and drive business success
* Guidance & support from experienced leaders who are committed to your success and professional development
* A positive and inclusive company culture that fosters collaboration, creativity, and mutual respect among team members
Job Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Human Resources
* Industries: Oil and Gas
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