Senior Finance Systems Product Manager - Newport NP10 8QQ
About the job
Job summary
Please note: Applicants should review all aspects of this advert to ensure a thorough understanding. If reviewing via a screen reader, please note that the Job summary, Job description, Person specification, Benefits and Things you need to know sections have been emphasised
Senior Finance Systems Product Manager
The Finance Systems & Transactions team sits within our Finance Directorate and operates as two sub teams, supporting transactional processes such as AP & AR, reporting and analysis, and smooth operation of integrated systems, resolving system issues in a timely manner. This is a key role which involves day to day activities and leadership of the Transactions team, agile support for the Systems team and project work. IPO currently have two important concurrent projects that require Finance Systems support and you will need to prioritise your work accordingly. Our main finance system, e5, is a key integration point and knowledge in this area would be an advantage, although a systems and problem-solving mindset is key for this role.
We are a friendly, hard-working team that interact with colleagues across the business and strive to add value wherever possible through continuous improvement. The role requires good communication and collaboration with a wide range of stakeholders, both internal and external. The role is challenging but varied and interesting and will allow you to showcase your skills in a supportive environment with excellent training and further study opportunities. The IPO is a great place to work where we support our staff, offering a great office location with excellent benefits, hybrid family-friendly working and a culture built on trust and collaboration.
Working Style
This role will be carried out in-line with IPO Hybrid working arrangements where staff are currently expected to spend at least 20% of their time working onsite from one of our offices. This role is based in our Newport Office.
The requirement for attendance at an office location can vary by role so we would encourage candidates to discuss working arrangements with the recruiting manager to agree a reasonable balance between working from home and the office.
Job description
Main duties consist of but are not limited to:
* Being an effective and engaged member of the Finance Systems and Transactions management team, supporting the Head of Finance Systems and Transactions,
* Performing a lead role in continuous improvement initiatives and Finance systems and process related projects, including definition of scope and requirements; identification of change impacts on systems, processes and stakeholders; supporting the articulation of benefits and efficiencies.
* Managing existing finance systems and interfaces, ensuring they are maintained and operate effectively, providing expert support and advice to our users,
* Providing an intelligent customer function, identifying risks, issues and continuous improvement initiatives, and supporting their prioritisation through evidenced based reasoning,
* Leading on knowledge capture and information sharing to develop shared understanding of processes and aid problem resolution,
* Leading, motivating and supporting the multidisciplinary team through both line and matrix management arrangements,
* Managing the finance transactional services including Purchase to Pay (P2P), Order to cash (O2C), Expenses and Cash Management,
* Developing and maintaining effective relationships with internal and external suppliers, customers and stakeholders.
* Leading financial systems and process user support, including developing and designing systems and process training materials and initiatives to upskill users,
* Supporting the development of financial data and system reporting capability to improve the services we provide to our stakeholders and monitor performance.
Person specification
Essential criteria
* Experience of working with Finance systems and processes in a large organisation.
* Problem solving ability, working with others to collaboratively identify problems, provide solutions and implement them.
* Time management and prioritisation skills to work flexibly and adapt to changing priorities whilst adhering to strict deadlines.
* Ability to effectively work as part of a team and to take responsibility for own area of work.
* Excellent people management skills with previous direct line management experience.
* Effective stakeholder management skills to work with internal and external stakeholders.
* Excellent communication skills with a strong focus on customer service.
* Motivated to improve processes and services.
How to apply
Click the \\\'Apply now\\\' button and complete the application form by providing the following:
Personal Statement
When structuring your 500-word personal statement, you should refer to the essential criteria listed in the Person Specification and demonstrate how you meet these requirements and why you are suitable for this role.
Behaviours When completing the application form, please ensure your examples cover the specific criteria listed under each of the following behaviour headings, providing no more than 250 words per example.
Leadership
* Ensure colleagues and stakeholders have a clear understanding of objectives, activities and time-frames
* Consider the impacts of own and team\\\'s activities on stakeholders and end users
Managing a Quality Service
* Develop, implement, maintain and review systems and services to ensure delivery of professional excellence
* Identify risks and resolve issues efficiently
For further information on the sift and interview stages of this recruitment campaign, please head to our \\\'Things you need to know\\\' section below.
Please visit our Civil Service Careers page - IPO - Recruitment Support, Civil Service Careers (civil-service-careers.gov.uk)
If you require job-specific information, please contact Andrew Taylor.
E-mail:
Telephone: 01633 433144
Qualifications
To be eligible to apply, candidates must have extensive financial systems experience and have a minimum of AAT Level 4 or be part qualified and studying for one of the professional bodies below:
• The Institute of Chartered Accountants in England and Wales (ICAEW)
• The Institute of Chartered Accountants of Scotland (ICAS)
• Chartered Accountants Ireland (CAI)
• The Association of Chartered Certified Accountants (ACCA)
• The Chartered Institute of Management Accountants (CIMA)
• The Chartered Institute of Public Finance and Accountancy (CIPFA).
Study to achieve fully qualified status will be encouraged and supported.
Behaviours
We\\\'ll assess you against these behaviours during the selection process:
* Leadership
* Managing a Quality Service
* Changing and Improving
* Making Effective Decisions
We only ask for evidence of these behaviours on your application form:
* Leadership
* Managing a Quality Service
Benefits
Alongside your salary of £46,262, Intellectual Property Office contributes £13,402 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* A flexible working scheme with excellent development opportunities
* 25 days annual leave moving to 30 days in annual increments (1 day per year) over 5 years of reckonable service. You will also get 8 days public leave and 1 day privilege leave
* Family friendly policies that support modern working families and individuals with caring responsibilities
* A variety of support functions; Staff Counselling Service, Peer to Peer Support Group
* Eligibility for special and office-wide bonus payments
* The opportunity to form part of our many inclusive network groups, find out more by looking at Intellectual Property Office (IPO) (diversityjobsgroup.com)
* A range of wellbeing initiatives; Onsite Gym (Newport office), Eye Care Scheme, Volunteering Programme, Cycling facilities
* Free car parking is available on site at our Newport office
* On-site shop, restaurant and coffee shop at our Newport office
For more information about what\\\'s on offer at the Intellectual Property Office please review our IPO benefit pack attached to the bottom of this advert.
Please note that benefits may be subject to change.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
Additional details on security and vetting
Successful candidates must pass a disclosure and barring security check and if successful you must also hold, or be willing to obtain, a higher Security Clearance .
For meaningful checks to be carried out individuals will need to have lived in the UK for a sufficient period of time, depending on the level of clearance, to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. For this role the successful individual will need to have consistently lived in the UK for a minimum 5 years in order to meet the relevant security clearance.
Further information on the vetting process can be found at National security vetting: clearance levels - GOV.UK
If you have questions regarding this or are unsure if you meet the eligibility criteria, please contact
Stage 1 - Sift
An initial sift of applications will be carried out to create a shortlist. This will be based on the evidence provided for the following Success Profile elements:
Experience
Your 500-word personal statement will be used to assess your suitability for the role.
Behaviours
Your 250-word response should cover the specific criteria listed under the given behaviours.
Stage 2 - Interviews
If invited to interview Behaviours, Experience and Strengths based questioning will be used.
Specific information regarding the Success Profile elements that will be assessed at interview will be contained within the interview invitation.
Interviews for this role will be carried out in person at our Newport Office.
The successful candidate would be expected to remain in the role for a minimum of 12 months before applying for another role.
Applicants to note :
IMPORTANT: CVs sent direct to the IPO will not be accepted.
There may be important information contained within the job role profile candidates may also wish to refer to. We recommend candidates download and save a copy of the role profile for reference.
This post is being advertised to Internal, across Government and external candidates at the same time.
Incomplete and/or late submissions will not be accepted or considered. Feedback will only be provided if you attend an interview or assessment.
We do not routinely reimburse travel expenses for candidates, however if participating in the selection process would cause you undue financial hardship or if it restricts your ability to participate, please contact the recruitment team for more information.
In line with Government guidance, successfully appointed candidates will need to provide documents for our Right to Work checks. Information on this will be sent within the invite to interview text.
If you require a reasonable adjustment at any stage of the recruitment process, then please let the recruitment team know via;
For more information on the IPO\\\'s terms and conditions, please review the attached IPO Modernised Terms and Conditions document attached at the bottom of this advert.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window) .
See our vetting charter (opens in a new window) .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\\\'s recruitment principles (opens in a new window) .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .