<div><h3>Position & Location</h3><p>Executive Assistant – London, UK</p><p>Salary: Competitive, based on experience</p><h3>Overview</h3><p>We are seeking a highly organised and proactive Executive Assistant with strong writing, research, and project coordination skills to support our growing portfolio of creative and public-sector projects. This role is ideal for someone with experience in bid and tender writing, who can also assist with day-to-day operations, project documentation, and executive support across multiple workstreams. You will be a key part of a dynamic team delivering impactful projects in the creative, cultural, and public art sectors.</p><h3>Key Responsibilities</h3><ul><li>Research and write compelling bids, tenders, proposals, and supporting documents</li><li>Support the director with executive-level administrative tasks, calendar management, and communications</li><li>Assist in preparing presentations, reports, and supporting materials for pitches and stakeholder meetings</li><li>Conduct background research on opportunities, funding streams, competitors, and partners</li><li>Track tender deadlines and manage submission schedules and documentation</li><li>Coordinate across teams to gather required information and ensure timely delivery of proposals</li><li>Maintain and update project timelines, budgets, and shared folders</li><li>Liaise with external suppliers, clients, and collaborators professionally and promptly</li><li>Support ad hoc tasks and contribute to a positive, productive working environment</li></ul><h3>General Administrative Tasks</h3><ul><li>General administrative task</li><li>Email Marketing</li><li>Team Diary Management</li><li>Minute Taking</li><li>Manage Reports</li></ul><h3>Requirements</h3><ul><li>Proven experience supporting bid/tender writing or working in a business development or project support role</li><li>Strong writing, editing, and document formatting skills</li><li>Exceptional research and analytical skills</li><li>Highly organised with the ability to manage multiple deadlines and priorities</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Experience with project management tools (e.g. Project.co and Monday.com)</li><li>Email Marketing</li><li>Confident communicator with strong attention to detail</li><li>Able to work independently and take initiative when needed</li><li>Knowledge of public sector or arts/cultural procurement is desirable but not essential</li></ul><h3>We’re Looking For Someone Who Is</h3><ul><li>A strong writer with a clear, professional tone</li><li>Proactive, efficient, and solutions-focused</li><li>Comfortable handling confidential and time-sensitive information</li><li>Supportive team player with a can-do attitude</li><li>Available to travel or commute within UK</li><li>Ideally Driving</li></ul></div>