Job summary
A Plant Administrator plays a vital part in the smooth day-to-day operation and success of the business. We are looking for a well-organised and driven person who can provide an efficient and professional service within a busy office environment.
What you'll do
Reception and Administration: The first point of contact for visitors, greeting them upon arrival, assisting with sign-in, and directing them appropriately.
Providing general office duties and support to the FKL Plant team, including mail distribution, handling phone and email queries, minute taking, arranging hospitality, filing, and scanning documents.
Making travel arrangements such as flights, hotels, and hire cars, seeking the best deals and locations.
Assisting with weekly payroll, including compiling information, reviewing timesheets, and liaising with finance, HR, and payroll teams for accurate and timely processing.
Supporting invoicing for plant items and vehicles for internal and external clients, ensuring invoices are completed accurately.
Systems Champion: Champion our document and business management systems, liaising with IT and Systems Management teams for support, implementing and training others on computerised systems.
Compliance and Monitoring: Record and monitor data such as plant and vehicle service history and mileage, ensuring regulatory compliance.
Assist with the preparation of safety documents, collating and filing appropriately.
Manage Excel spreadsheets and systems for hire and asset management, keeping data updated and accurate.
What you'll bring
GCSE Maths and English (or equivalent) at Grade C or above.
Minimum of 2 years’ administrative experience.
Strong IT skills, with experience in MS Office packages (Excel, Word, etc.).
Effective communication skills, both written and verbal, with people at all levels.
How we'll reward you
We offer a competitive salary and a wide range of benefits, including:
Generous annual leave, increasing with service.
Discretionary bonus scheme.
Pension through salary sacrifice (pre-tax deductions).
Life assurance scheme.
Health cash plan for discounted health and wellbeing services.
Cycle to Work scheme.
Subsidised gym membership and access to our company gym in Belfast.
Learning and development opportunities.
Paid membership fees for relevant professional bodies.
Enhanced maternity/paternity pay.
Annual volunteer day.
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