STRABAG UK is seeking an experienced and highly organised Office Manager to provide maternity cover for a 12-month period. This role is central to ensuring the smooth day-to-day running of the office, supporting senior management, and maintaining an efficient, professional working environment.
Your contribution to our company
* First point of contact for all office queries and visitors.
* Ensure office wide compliance with GDPR regulations.
* Responsible for the smooth running of the office environment.
* Responsible for the provision and supply of stationery, printers and furniture within the office.
* Respond to Customers feedback and complaints via the website / mailbox.
* Administer and oversee any document control system for any office usage responsibility (i.e. utility bills / sub-contractor documentation etc).
* Ensuring office set ups are established and maintained in accordance with company’s standards.
* Ensure there are sufficient quantities of the appropriate PPE in the office to meet the requirements.
* Process monthly credit card and expense reports.
* Carry out office inductions for new starters.
* Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests)
* Maintain high standards of cleanliness, and the upkeep of office environment
* Ensure ALL statutory notices are displayed and visible where appropriate.
* Provide weekly and cumulative schedules of materials, equipment and stationery order for the office.
* Keep a record of all visitors to the office for review.
* Recommend and provide the necessary training to up skill all members of the team.
* Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests).
* Look for innovative solutions across the office and to share across the Group to increase productivity / reduce costs and ensure “best possible” solutions are achieved.
* Responsible for the contract cleaning within the office
* Organise and manage the Managing Directors inbox and diary.
* Co-ordinate the Business Unit Managers daily correspondence and communication.
* Make all travel and accommodation arrangements, when necessary, including all elements of international travel
* Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
* Provide routine and ad hoc management information and reports.
* Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
* Arrange external and internal meetings, as required.
* Create and maintain paper and computer-based filing systems.
* Always uphold confidentiality and respect sensitivities.
* Participate in ad-hoc tasks as and when required.
What matters to us
Required
* Fully trained with GDPR regulations
* Proven experience within an Office Management environment.
* Good mathematical and IT skills.
* MS package knowledge (e.g. Outlook, Excel, Word, Visio, MS Project).
* Experience with a Construction Company.
* Ability to work to deadlines.
* Fire safety training/awareness
* First Aider
What you stand to gain
* Opportunity to work and have a lasting impact on landmark UK infrastructure projects.
* Collaborative and innovative working environment.
* Professional development and career progression.
* Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday
* We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health, and development. Our committed and healthy employees are our most valuable asset – the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward – with the goal of climate neutrality by 2040.
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