Administrative Assistant Working hours: 30 - 37.5 Business Unit: Private Client The Administrative Assistant Role We're looking for an Admin Assistant to join our Private Client team in Swindon on either a full-time or part-time basis. As an Administrative Assistant you will provide an efficient and effective administrative support to the team in which you work, enabling the team/department to function effectively and achieve its objectives. To ensure that work done by the team/ department complies with internal quality standards and external requirements. Key Responsibilities of the Administrative Assistant Personalised Client Service * Manage an administrative workload under the guidance of fee earners * Provide administrative support to fee earners including file-opening, telephone management, document production and dealing with post * Learn firm policies and business processes, ensuring compliance particularly with regards to confidentiality, security data protection and file retention and destruction requirements * Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering * Audit files with the department to ensure files comply with risk management policies and procedures * Deal with new enquiries for the department, if others in the team are unavailable Sustainable Growth * Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation * Act as an ambassador for the firm at all times Dynamic Culture * Work closely with members of the team to ensure work is done to the best it can be * Be open to and look for new ways of working * Act as an administrative resource for the team, providing help where required in an efficient and effective manner * Coordinate team activities such as meetings, training or social activities Financial & Operational Excellence * Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible * Input into procedural changes, making suggestions for improvement and efficiencies * Take ownership of small projects where appropriate Skills and Expereince needed for the Administrative Assistant * Previous experience within an Administrative role (desirable) * Excellent organisation capability with the ability to effectively prioritise * Solid understanding of Microsoft Office suite and other relevant IT platforms * Strong written communication skills About Us At RWK Goodman, you can enjoy a strong legal career, with exceptional client work. And you’ll be supported, every step of the way. A progressive Top 100 law firm, over 650 colleagues. 36 specialist areas. 3 legal divisions. With offices across the South West, Thames Valley and London. Committed to collaborative growth and shared success, we’re focused on delivering sustained positive change. Because we want to make a lasting difference to the world around us and achieve our vision of being the firm what clients want to work with and people want to work for. To find out more about why we are different click here. Benefits of the Administrative Assistant Some benefits will differ depending on the level of role. Please reach out to the Recruitment team for further clarification. 26.5–31.5 days’ holiday per year Buying and selling holiday Healthcare cash plan / private medical insurance Life assurance Pension scheme Discounted conveyancing fees Cycle to work scheme Season ticket loan Discretionary profit and performance-related bonus Hybrid working Employee Assistance Programme Enhanced family leave Recruitment referral bonus Group income protection Salary reviewed regularly Career Development We know our people are what sets us apart. That’s why we continue to nurture and develop our colleagues and attract and retain the best talent. We support colleagues with a robust programme of learning and development opportunities, underpinned by our transparent Career Development Framework (CDF), which shows exactly what you need to achieve to grow your career with us. From mentoring initiatives, through to personal development programmes and courses, we are proud to offer a suite of opportunities to drive your career and achieve your ambitions. Inclusive Employer We’re on a mission to create a dynamic and inclusive culture. And that starts with our recruitment process. If you have a disability, whether visible or not, we want to work with you every step of the way. Because we want to give you the best chance of success when you apply. If you need any reasonable adjustments to accommodate your disability, such as extra time on written assessments, an accessible interview room or a quiet space before and after the interview, please speak to our Recruitment Team so that we can work together to help bring your best self