Better places, thriving communities.
Position: Administrator
Location: University Hospital Coventry & Warwick - Coventry
Role: Full Time, Onsite
Hours: Monday to Friday, 8:00am - 4:00pm
Here at Mitie we have a brand new opportunity for an experienced and motivated Administrator to join our vibrant team in Coventry!
Main duties:
1. Provide administrative support to the site team, and wider stakeholders, including Mitie Healthcare, and Client teams.
2. Central point of information for office issues, meeting bookings, office equipment and stock.
3. Use content management systems (CMS) to maintain and update websites and internal databases.
4. Manage and maintain budgets and carry out invoicing as required by the Contract manager.
5. Supports the Administration/Office Manager, Finance, Pay Roll & Training teams with transferring of data and duties.
6. Undertakes general administration and filing. Writes letters, takes notes, collates information & producing presentations.
7. Arranges in-house and external events at various times of the year and according to the contract requirements.
8. Prepares, collates and completes data for the site to meet weekly and monthly reporting deadlines.
9. Creates and maintains administrative systems across the site.
10. Communicates effectively with all the teams to ensure there is a seamless way of working across the contract.
11. Responsible for purchases and stock control. Develops processes to ensure all service provisions are captured and billed correctly.
12. Responsible for the delivery of the contract P&L and all related financial reporting to the required daily/weekly/monthly timetable.
What we are looking for
13. Administration experience
14. Has a strong standard of both literacy and numeracy skills
15. Experience using Microsoft office packages. Fully competent in the use of PCs and other types of technology.
16. Has developed excellent written and verbal communication to support them in their role.
17. Fully capable of understanding and maintaining the confidentiality across the site and respecting the needs of all stakeholders.
18. Use a variety of software packages (including Excel, Access and Powerpoint) to manage data and produce documents and presentations
19. Works well under pressure to meet the challenging deadlines
20. Has the ability to effectively plan and manage own workloads, however understands when to ask for support when needed.
21. A team player with strong interpersonal skills and the ability to interact at all levels.
22. Demonstrates a positive 'can do' attitude and can flex their style to meet the needs of the business.
#MISCM
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Jessica Mercel at .