Job Summary
22.5 Hours weekly
We are seeking a highly organised and motivated Administration Assistant to join our team within the NHS. This is an excellent opportunity for an individual with strong administrative skills who is passionate about supporting Healthcare services and making a positive difference to Patient care. As a Band 3 Administration Assistant, you will play a key role in ensuring the smooth day‑to‑day running of the department by providing efficient and effective administrative support. We are looking for someone who has previous administrative experience (preferably within a healthcare setting). Possesses excellent organisational and time management skills and has strong communication skills – both written and verbal. You will be proficient in Microsoft Office (Word, Excel, Outlook), can work independently as well as part of a team and demonstrates attention to detail and accuracy. You will also need a positive, flexible, and proactive approach.
Main duties of the job
* Provide comprehensive administrative support to the team
* Manage and maintain accurate records and databases
* Handle telephone and email enquiries in a professional manner
* Schedule appointments and manage diaries
* Prepare documents, reports, and correspondence
* Support data entry and ensure information is recorded accurately
* Liaise with internal departments and external stakeholders
* Maintain confidentiality and comply with data protection policies
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham.
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall.
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making.
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence.
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.
Details
* Date posted: 25 March 2026
* Pay scheme: Agenda for change
* Band: Band 3
* Salary: £25,760 to £27,476 a year Per annum, Pro rata
* Contract: Permanent
* Working pattern: Part‑time, Flexible working
* Reference number: C9165-26-03-043
Job locations
* Woodside Building, Moorgate Road, Rotherham, S60 2TY
Person Specification
Have you been referred to apply under the Widening Participation Agenda? Essential
* If so, please provide the name of the organisation that referred you to enable us to validate and track your application
Experience Essential
* Experience of using IT office systems including databases and Microsoft Office Experience of information management
* Working as part of a team
Desirable
* Experience of working in the NHS
Qualifications Essential
* RSA III typing/ OCR or equivalent.
* Word Processing/IT Qualification
* ECDL/NVQ Qualification
Desirable
* Evidence on ongoing professional development
Knowledge Essential
* Competent in the use of Microsoft packages to produce desired outcomes
* Knowledge of IT systems
Desirable
* Knowledge of the NHS and an understanding of how the Nursing teams function
* Use of SystmOne and Meditech
Employer details
The Rotherham NHS Foundation Trust
Woodside Building, Moorgate Road, Rotherham, S60 2TY
Employer's website
https://www.therotherhamft.nhs.uk/ (Opens in a new tab)
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