Internal applicants MUST apply via Opportunity Marketplace. Please ensure you complete your SKILLS and QUALIFICATIONS via “Me” tab/tile on Fusion or by clicking on the application link in the section of the application form titled “REVIEW SKILLS AND QUALIFICATIONS”.
ACTUAL CLOSING DATE: Applications must be received by 13 April at 11:59pm
Location: Council Headquarters, Hamilton
Hours: 35 per week, temporary until March/April
Work Pattern: Monday - Thursday 8.45am - 4.45pm, Friday 8.45am - 4.15pm
Salary / Hourly Rate: £33, - £34, per year
An exciting opportunity has arisen to join, or to further develop your career, within the innovative South Lanarkshire Health and Social Care Performance and Support Services team. We are looking to recruit an Administration Officer to provide an efficient and effective, comprehensive administration support service to the Headquarters locality, including planning, monitoring, and controlling workflow within the teams and deploying resources to meet service objectives.
As an Administration Officer, you will be responsible for the direct line management of a team and will deliver a diverse range of services consisting of:
1. Supervise staff including staff workload, Performance Appraisal, Maximising Attendance and provide training and development opportunities to maximise resources to meet the demands of the service.
2. Administer the processing of information/correspondence to communicate and present information in a clear and concise manner, ensuring accuracy and compliance.
3. Administer the provision of the Centralised Mobile Equipment Team, ensuring refresh and deployment of resources throughout the service.
4. Oversee the administrative function of the Social Work Case Management System.
5. Oversee the provision of support services including minute taking, diary management etc to Service Managers within the Health and Social Care Partnership.
6. Oversee the provision of centralised tasks from an HQ perspective, such as templates/Criticom.
7. Deal with highly sensitive and confidential information.
The successful applicant should possess:
8. excellent oral and written communication skills
9. excellent IT skills
10. a flexible approach to manage the competing deadlines and fast-moving pace of the role
11. the ability to be adaptable and reactive to ensure all duties are carried out to a high standard, to ensure effective service delivery is maintained.
Please note, the starting salary is non-negotiable.
View the Study the Job Profile and provide examples of your work, or other activities which demonstrate your ability or aptitude to undertake the duties of the post. Please include any information you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.
Please describe how you work with other teams and colleagues internally and externally, developing relationships and sharing knowledge, ideas, and expertise to achieve outcomes.
Please detail how you respond flexibly to everchanging priorities and modify your practice to meet a changing environment.
Provide an example of a time when you used your initiative and drive to introduce or improve a system or process, to increase efficiency and achieve a better service outcome.
If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.
Please Apply online - All correspondence will be via your email address
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.
Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
Legislative Information
This post is excepted in terms of the Rehabilitation of Offenders Act (Exceptions) Order .
Overseas Criminal Records Check
An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years.
Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.
Equal Opportunities and Armed Forces Community Covenant
South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community.
We are a Disability Confident Scheme Employer and guarantee to interview all disabled applicants who meet the essential criteria of the person specification job description.
South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans & Service leavers are guaranteed an interview who meet the essential criteria of the person specification job description.
As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:
12. Enrolment in award winning local government pension scheme
13. To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
14. Up to 33 days annual leave
15. Public holiday entitlement (up to 10 days)
16. Occupational sick pay
17. Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
18. Employee Discounts – including discounts at the cinema.
19. Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)