Job Overview
Job Title: Conveyancing Legal Secretary | Location: Eastbourne, East Sussex | Salary: £25,000-£27,000 pa | Working Hours: Monday - Friday, 9:00am - 5:00pm | Work Type: Permanent / Full-Time (Office-Based)
HRGO Recruitment are currently recruiting for a Conveyancing Legal Secretary to join a well-established and busy legal practice based in Eastbourne.
This is an excellent opportunity for an organised and proactive individual to support a busy conveyancing team. The role will involve assisting fee earners with a variety of residential property matters while ensuring a high level of client service is maintained throughout the conveyancing process.
The successful candidate will work within a small, supportive team environment where workload can vary throughout the week, with particularly busy periods around property completions. Conveyancing experience is preferred; however, candidates with a general legal background will also be considered.
You will play a key role in supporting the conveyancing team with administrative, legal and client communication tasks while ensuring files are managed efficiently and in line with compliance requirements.
Responsibilities
* Handling initial enquiries relating to property sales and purchase files.
* Carrying out due diligence in line with AML regulations and risk management procedures.
* Obtaining required documentation from clients and liaising with third parties such as HM Land Registry, lenders and search providers.
* Preparing draft sale contracts and re-mortgage documentation as directed by fee earners.
* Providing regular updates to clients on the progress of their matter.
* Managing enquiries from clients, estate agents and third parties.
* Undertaking word processing of legal documentation and correspondence.
* Using the Proclaim case management system to create and manage client files.
* Assisting fee earners with financial administration including time recording, billing preparation and completion statements.
* Handling incoming calls, emails and face-to-face client enquiries.
* Taking accurate messages and ensuring they are passed to the appropriate team member promptly.
* Opening and setting up new files accurately following instructions from fee earners.
* Managing filing, storage and retrieval of client files in accordance with firm procedures.
* Ensuring compliance with SRA client care standards and GDPR regulations.
* Providing general administrative support including photocopying, document binding and correspondence preparation.
* Assisting colleagues across the team when required and providing additional secretarial support.
* Supporting reception and handling overflow calls during busy periods.
Requirements
* Previous experience working as a Legal Secretary or within a legal administrative role.
* Conveyancing experience preferred, although a general legal background will be considered.
* Strong organisational skills and the ability to manage a varied workload.
* Excellent attention to detail and accuracy when handling documentation.
* Confident communication skills when dealing with clients, colleagues and third parties.
* Experience using case management systems and Microsoft Office.
* Ability to work effectively within a small, collaborative team.
* Understanding of confidentiality, data protection and compliance procedures within a legal environment.
Benefits
* Competitive salary depending on experience
* 25 days annual leave
* Opportunity to work within a supportive and established legal practice
* Opportunity to develop experience within a busy conveyancing department
If you are interested in this exciting opportunity, please click 'APPLY NOW' and a consultant from HRGO Recruitment will be in contact.
#J-18808-Ljbffr