Key Responsibilities
Discuss complex queries with suppliers, managers, budget holders and procurement staff where there are issues of non‑payment, incorrect or late payments or other sensitive issues. Ensure correct authorisation, coding and timely passing of invoices (both purchase order and non‑purchase order). Support the review of scanned documents, ensuring accuracy of the scanned image and register all invoices onto the accounts payable system. Investigate statements, credit notes, discounts etc., identifying and implementing the correct actions to take. Match invoices with orders on the electronic ordering system in accordance with procedures and working practices where auto match has failed, investigating what has caused the auto match to fail. Register and input invoices, credit notes and payment requests into the accounts payable system in accordance with approved policies and procedures. Review invoices for payment, ensuring the VAT has been properly identified and reclaimed, the invoice has been correctly coded and authorised, and is arithmetically correct. Receive and process manual payment request forms in line with relevant policies and procedures. Responsible for ensuring payments are allocated to the correct supplier account.
Our Mission
Working for our organisation – Our ambition is to deliver excellent local and specialist services, to improve the health and well‑being of our patients, and provide a vibrant place for staff to develop, innovate and build careers. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Were Looking for…
Were looking for a detail‑oriented and proactive individual to support the smooth operation of our Accounts Payable ledger. In this role, youll be responsible for processing invoices, matching purchase orders, and resolving queries efficiently, ensuring compliance with our approved policies and procedures. Youll work closely with suppliers, service line managers, and internal teams, so strong interpersonal and communication skills are essential. The ability to manage deadlines under pressure while maintaining accuracy is key to success.
Qualifications & Attributes
* An approachable and professional attitude
* Excellent attention to detail
* Strong computer skills
* The confidence to work independently without direct supervision
If you thrive in a fast‑paced environment and enjoy building positive working relationships, wed love to hear from you!
About Mid and South Essex NHS Foundation Trust
Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population. Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative. We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, seven district, borough and city councils, as well as our local universities.
Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesnt accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.
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