Job Position
To provide administrative assistance to the Head of Studio, support the day-to-day running of the Design Studio, and assist the Creative Director’s PA(s) with their tasks.
Job Responsibilities
General
* Support Head of Studio in all aspects of Studio Management – diary management in conjunction with Creative Director’s PA(s), connecting departments, and facilitating communication across the business
* Coordinate and attend regular team meetings, taking notes on next steps and progressing agreed actions
* Prepare in-depth itineraries for travel for Creative Director’s PA
* Attend regular team meetings on behalf of the Creative Director, taking notes and advancing agreed actions
* Assist with liaising with high-level externals on behalf of the Creative Director and Head of Studio
* Collate expenses and submit for payment
* Liaise with the office team to ensure the studio is prepared and equipped for the Head of Studio
* Support Creative Director’s PA on daily ad‑hoc tasks such as lunch, taxis, post, etc.
* Prepare the Creative Director’s space/personal office in anticipation of their meetings ahead
Organisation & Schedule
* Coordination of the fitting schedule
* Support the design team in preparing for key steps: board presentations, organizing for collection reviews, sketch to fabrics, etc.
* Attend monthly calendar meetings with Head of Studio to bring together all departments
* Support in liaising with stylist’s agent on a weekly basis or as situations change
* Work alongside Head of Studio to ensure Creative Director is involved in all critical studio meetings
* Assist Head of Studio in leading and updating monthly calendar meetings with various departments
Preparation of Looks, Look Book Shooting and Runway Show
* Support Head of Studio with model bookings
* Co‑ordinate the pre‑show schedule (hair, make‑up, music, casting agents, etc.) with Head of Studio and Image/Press team
* Assist in co‑ordination of the Studio schedule and liaison with all relevant actors (Designers, Product Developers, Studio, Merchandising and Sales)
* Maintain constant and fluid communication between design, studios and all relevant business areas
* Collect, file and share seasonal documentation for filing & IP
* Schedule days for the stylist
* Liaise with the Brand Image and Communications departments to ensure smooth operation
* Coordinate the pre‑show schedule (hair, make‑up, music, casting agents, etc.)
Profile
* Previous experience in a Studio Coordinator role
* MAC & PC experience
* Proficient in MS Office
* Excellent grammar, spelling, written and verbal communication skills
* Able to work on own initiative
* Flexible approach to all aspects of the role and the needs of the business
* Well presented with a friendly and professional manner
* Maintains high standards with excellent attention to detail
* Highly discrete and demonstrates high level of empathy
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