Role summary Terra Global Solutions is seeking an organised, detail-oriented Bookkeeper to manage day-to-day financial records and support accurate, timely reporting. The role is responsible for maintaining the books, processing transactions, reconciling accounts, supporting month-end processes, and ensuring strong financial controls and compliance. In addition, they will be assisting with day-to-day office admin duties. Reports to: Director / Managing Director Works closely with: Accountant, Operations, Sales/Admin teams, and external suppliers Key responsibilities · Bookkeeping and transaction processing · Maintain accurate ledgers (sales, purchase, and general ledger) in line with agreed processes. · Process supplier invoices, staff expenses, and other costs; ensure correct coding and supporting documentation. · Raise and issue sales invoices (if required) and maintain customer account records. · Post and allocate receipts and payments; manage credit notes and adjustments. · Bank, card, and balance sheet reconciliations · Perform regular bank reconciliations (daily/weekly as required). · Reconcile credit card and payment platform accounts where applicable. · Maintain balance sheet schedules and reconcile key accounts (e.g., VAT, payroll control, debtors/creditors, prepayments/accruals). Accounts payable / receivable support · Manage supplier payment runs in line with approval processes and payment terms. · Track aged payables and resolve supplier queries promptly. · Monitor aged receivables, support credit control, and follow up overdue invoices professionally. · VAT and compliance support · Prepare VAT returns and supporting workings (where within remit), ensuring accuracy and deadlines are met. · Maintain audit-ready records and ensure transactions are supported by appropriate documentation. · Support compliance with internal policies and external requirements (e.g., Making Tax Digital where applicable). Month-end and reporting support · Assist with month-end close activities, including journals (e.g., accruals, prepayments, depreciation) as agreed. · Produce routine reports (e.g., cashflow, P&L summaries, aged debt/credit, budget vs actual) to agreed timelines. · Provide clear commentary on variances, anomalies, and data quality issues. · Process improvement and controls · Maintain and improve bookkeeping processes, templates, and documentation. · Identify inefficiencies, duplication, or control gaps and propose practical improvements. · Support system setup and tidy-up projects (e.g., chart of accounts review, historical cleanup). Basic office and administrative duties (as required) · Handle incoming phone calls, take accurate messages, and route queries to the appropriate person. · Provide a professional first point of contact for customers, suppliers, and other stakeholders. · Receive, sort, and distribute incoming post; prepare outgoing mail and courier items. · Liaise with postal and courier services regarding collections, deliveries, tracking, and claims. · Maintain simple office logs (e.g., post log, call log) and ensure follow-ups are completed. · Order and monitor office supplies and stationery (where applicable) and keep shared spaces organised. · Support general admin tasks such as scanning, filing, document formatting, and maintaining digital folders. · Assist with scheduling (where required), including booking meetings and maintaining shared calendars. Process improvement and controls · Maintain and improve bookkeeping processes, templates, and documentation. · Identify inefficiencies, duplication, or control gaps and propose practical improvements. · Support system setup and tidy-up projects (e.g., chart of accounts review, historical cleanup). Communication and stakeholder support · Respond to finance queries from internal teams and suppliers/customers. · Liaise with external accountant/payroll provider as needed. · Maintain confidentiality and handle sensitive financial data appropriately. Key deliverables · Accurate, up-to-date books with minimal corrections required at month-end. · Reconciliations completed on schedule with clear supporting evidence. · VAT returns and statutory deadlines met with no avoidable penalties. · Timely, reliable reporting and proactive identification of issues. · Positive stakeholder feedback and effective query resolution. Skills and experience Essential · Proven experience in a bookkeeping role (in-house or practice). · Proven experience in using Xero accounting software. · Strong understanding of double-entry bookkeeping and core accounting principles. · Confident with bank reconciliations, supplier/customer ledgers, and journal entries. · High attention to detail and strong numerical accuracy. · Strong organisation skills and ability to manage competing deadlines. · Clear written and verbal communication. · Discretion and integrity when handling confidential information. Desirable · AAT qualification (or equivalent) or qualified by experience. · Experience preparing VAT returns and working with Making Tax Digital processes. · Experience supporting month-end close and basic management reporting. · Experience in a small business/SME environment. · Experience with multi-currency, projects, or cost centres (if relevant). Systems and tools · Accounting software (examples): Xero · Spreadsheets: strong Excel skills (pivot tables, lookups, basic formulas). · Document management: SharePoint. · Communication tools: email, Teams. ·